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Be a part of the resort where it all started. Imagine belonging to a team that delivers the life of luxury to its guests while infusing the mountain lifestyle in every experience. Are you someone that never settles for second best? Take your mountain exploration to the next level and join a passionate group of people who thrive on extraordinary customer service. Come help us deliver unparalleled adventures in a place that is unrivaled and unflinching. Join the team at Vail – a place that’s Like Nothing on Earth. www.vailresortscareers.comAs of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.Job SummaryThe Executive Assistant is responsible for providing executive level support to the Vail Mountain COO and the senior leadership team. This position entails commitment to completing a wide variety of tasks and projects independently with strong attention to detail and follow-through. The primary goal of the Executive Assistant is to anticipate the needs of the COO, with an understanding of her schedule and priorities, allowing her to maximize her time and focus. The role requires a highly motivated and resourceful individual with strong learning agility, emotional intelligence, self-motivation, integrity, and curiosity.Job ResponsibilitiesAssist with other tasks that may be assigned from time to time.
Must be highly proficient in using company’s administrative software for communications, scheduling, document production, presentations, spreadsheets and any other tasks/applications that may become necessary to support the COO. Most heavily utilized software includes: MS Word, Outlook, PowerPoint, Teams, Excel, Coupa, Concur and RPOS/Mtn Money.
Possess excellent self-management skills: organization, goal-setting, time-management, self-motivation, self-directing, stress management, reliability, change adaptability and accountability.
Demonstrate the desire and passion to learn and develop, particularly showing an ability to lead through influence.
Exhibit flexibility as well as the ability to work under time sensitive deadlines and changing priorities with accuracy, dependability and a positive attitude.
Strictly maintain confidentiality and discretion with executive-level communication. Exhibit strong judgment in handling sensitive information.
Ability to anticipate the COO’s needs. Foresee and discuss potential conflicts or risks.
Prioritize and manage multiple assignments. Act as Project Manager supporting resort initiatives when needed.
Inspire trust and build strong, positive, productive relationships with key stakeholders. Extensive internal and external guest service, as well as community relations, including courteous, professional communication and recovery efforts.
Schedule. plan and attend meetings, prepare notes and follow up on action items.
Manage the calendar, travel plans, and expenses of the COO. Oversee multiple calendars, schedules and facility bookings.
Send resort-wide communication on behalf of the COO of upcoming commitments and responsibilities.
Support resort training programs, communication plans and management outreach.
Provide budgeting support, as it applies to the COO’s accounts.
Assist with planning and coordination of VIP and company events as needed.
Onboard & assist in training new office staff on VR process, policy and procedure.
Principal creator of Mountain Money for the resort.
Purchase, manage and maintain Administrative Office supplies and machines.
Demonstrate willingness and ability to support all front line operations during high volume time periods, as needed.
The budgeted range starts at $26.66 - $33.32. Actual pay will be adjusted based on experience.The perks include a free ski pass, and a set of benefits includingMedical, Dental, Vision insurance, and a 401(k) retirement plan
Hourly employees are generally eligible for accrued Paid Time Off (PTO), Extra Time Off (ETO) and Sick Time. Salaried employees are generally eligible for Flexible Time Off (FTO)
Paid Parental Leave for eligible mothers and fathers
Healthcare & Dependent Care Flexible Spending Accounts
Life, AD&D, and disability insurance
Reach Your Peak at Vail Resorts. As a community of adventurers and discoverers, Vail Resorts delivers an experience of a lifetime to our guests and our employees. Our team is made whole by the brave, passionate individuals who ambitiously push boundaries and challenge the status quo. Whether you’re looking for seasonal work or the career of a lifetime, join us today to reach your peak.Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.Requisition ID 436269
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