Executive Administrative Assistant needed (Bilingual French/English preferred)
IMPORTANT: Please send both resume and cover letter for consideration.
Acting as the administrative point of contact between the executives and internal/external clients
Undertaking the tasks of receiving calls, take messages and routing correspondence
Handling executives' requests and queries appropriately
Job brief
We are seeking a skilled Executive Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner.
This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication.
Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality.
We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills.
Join our team and contribute to the success of our executives and the overall efficiency of our organization.
Responsibilities
Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence.
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Requirements and skills
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High school and/or college degree; additional qualification as personal assistant would be considered an advantage