he Bookkeeper/Admin Assistant also provides exemplary service in a manner consistent with the values of the Estates of Fort Lauderdale. He or she performs all responsibilities while demonstrating outstanding customer service skills. This includes working with the owners, POA and office staff.
Review and verify invoices and statements to ensure proper documentation and approval before processing vendor payments.
Process and issue accounts payable checks to vendors accurately and on time.
Assist the Manager in distributing monthly financial reports to the board of directors.
Generate and mail delinquent account statements to residents.
Provide residents with account status updates related to maintenance fees and resolve payment inquiries.
Maintain organized filing of paid bills and other financial records.
Answer phone calls professionally and take messages as needed.
Upload payment files into accounting software (quick book) for processing and timely completion.
Perform additional bookkeeping (payroll)or administrative tasks as needed to support the management team.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
High school diploma
Business and/or accounting certificate
Minimum of 2+ years related accounting or bookkeeping experience preferred.
General knowledge of accounting principles and understanding of the general ledger accounts is preferred.
Skills and Abilities
Attention to detail and accurate data entry skillset is a must.
Strong verbal and written communication skills creating effective customer-focused relationships with all levels within the organization.
Able to work under tight deadlines and use time effectively based on key priorities.
Intermediate computer hardware/software is required; specifically, proficient in the knowledge of Quickbooks/Microsoft Office suite including but not limited to; Word, Excel, Power Point and Outlook.
Fluent in the English language is required.
Ability to act with integrity, professionalism, and confidentiality.
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Able to work under pressure, maintain composure and utilize good judgment during difficult and stressful situations.
Ability to lift up to 5 lbs.;
work in a sitting position for long periods of time, may fluctuate.
Complete all required forms.
Manual dexterity to input data into the computer.
EQUAL EMPLOYMENT OPPORTUNITY
Estates of Fort Lauderdale is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.