SENIOR CLERK - 64004983 Date: Dec 16, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 843365 Agency: Department of HealthWorking Title: SENIOR CLERK - 64004983Pay Plan: Career ServicePosition Number: 64004983 Salary: $34,000 - $36,000 Posting Closing Date: 01/03/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Open Competitive Your Specific Responsibilities: OurMission– To protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts. OurVision– To be the Healthiest State in the Nation.
OurValues– Innovation, Collaboration, Accountability, Responsiveness, Excellence (ICARE)This position is under the direction of the Operations & Management Consultant II – SES (Health Business Office Supervisor) and works in the clinical services area that completes scheduling, registration and check-in/checkout of clients for FDOH-SJC. This position is part of the Health Business Office that provides support for clinical services. Scheduling, Registration, Check-In, Reception and Collection of Services
Register, verify and update client demographic and insurance information in Health Management System (HMS).
Performs client registration accurately and positively with client.
Initiates records for new patients per established guidelines and procedures.
Conducts financial eligibility interview to determine client payer source or sliding fee scale category.
Within HMS, bills services to client, Medicaid or third-party insurance.
Processes end of the day credit card reports per established procedures, returns cash drawer with receipts and reports to fiscal office.
Schedules follow-up appointments as indicated by medical staff.
Serves as receptionist for incoming and outgoing calls for information, referral, appointments and/or re-routing.
Serves as check-in receptionist for clients, information, appointments, and referrals.
Serves as receptionist for confirmation of upcoming appointments.
Medical Records
Responsible for all incoming and outgoing faxes to the Health Business Office and Clinical Operations.
Attaches confirmation, along with documentation to clinical documents in the HMS for incoming and outgoing faxes.
Completes proper procedure for processing all faxes.
Ensures that all the necessary documents are scanned and correctly attached in HMS.
Billing and Insurance
Assists with billing of individuals and insurance companies for services performed.
Handles collection of fees, co-payments, deductibles and outstanding balances from clients according to established policy and protocols.
Accounts for and document fees collected according to established policy.
Ensures the integrity/confidentiality of all data sets in the program; complies with the information security protocols and procedures (DOHP 50-10); security and privacy of client information is maintained; disclosure of confidential information is released only after proper authorization has been obtained; and information that is exempt from public record disclosure is maintained in a confidential manner.
Performs other duties as required.
Required Knowledge, Skills, and Abilities:
Knowledge of administrative office procedures and practices that include managing files and records
Knowledge of computer software systems and applications
Skills in effective interpersonal communication
Skills in time management
Skills in the use of Microsoft Office products
Ability to prepare reports and correspondence, follow instructions and meet deadlines
Ability to perform basic mathematical calculations
Ability to use independent judgment and critical thinking
Ability to gather information to determine appointment needs and make appropriate appointments
Ability to multitask, be flexible and work with unexpected interruptions
Ability to utilize HMS effectively within six months of employment
Qualifications:
Other job-related requirements for this position: Must be physically able to lift up to 20 lbs., bending, stooping or squatting.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Working hours: (A) Daily from8:00to 5:00 (B) Total hours in workweek40(C) Explain any variation in work (split shift, rotation, etc.)
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
ST. Johns County Health Department
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: ST AUGUSTINE, FL, US, 32084 Nearest Major Market:Jacksonville