Vacancy expired!
Executive Assistant /Office Manager
The Executive Assistants primary function is to assist the Managing Partner in providing administrative and accounting support for Keystone Custom Homes LLC. Keystone is the single family division of Landmark Properties Inc.
Reports to: Managing Partner and Partners for Keystone Custom Homes LLC
Direct Reports: None
Daily Supervisor: Keystone Managing Partner
Job Classification: Salary, Exempt
Roles and Responsibilities
ï Administration
Greet incoming guests, representing Keystone Custom Homes in a professional and friendly manner
Maintain lobby and conference room furniture and plants
Process all incoming and outgoing mail and packages
Manage Keystone Basecamp Program with job tasks, forms, documents, and files
Run errands as directed by the Managing Partner
Make copies, scan and fax as requested
Maintain appropriate inventory of office supplies
Manage Keystone email network, social media accounts, and coordinate with web host for website
Offer refreshments to any office guests
ï Construction Administration Support
Assist Managing Partner with budget creation, partner and lender project packages
Maintain and organize home selection samples for customers and agents
Assist Managing partner in creating documents in Microsoft PowerPoint and Microsoft Excel
Maintain a positive relationship with the members of the Landmark Properties and Landmark Construction staffs
Make copies of blue prints and site plans for projects
Perform light maintenance around the facilities as necessary (i.e., changing light bulbs, watering plants)
Maintain job folders containing permits, plans, contracts, and selection sheets
ï Accounting Support
Manage invoices from vendors for accounts payables
Code and Enter accounts payables into Quickbooks
Scan all invoices into Quickbooks
Create and provide Budget vs Actual Reports for Managing Partner for jobs in production from Quickbooks
Maintain long term storage for all job financials and filings
Maintain all vendor insurance certificates and provide reports needed for annual audit
Help process checks and mailings for vendors
Requirements
High school diploma required
College degree preferred
Experience in administrative roles is preferred
Strong organizational, bookkeeping and decision-making skills
Strong internet, word processing, and spreadsheet skills
Must have excellent communication, time-management, and people skills
Vacancy expired!