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Job Description
School Operations Leadership & Operations Team Management
Serves as the eyes and ears of the campus to ensure that all school operations run seamlessly every day, proactively problem solving and developing systems where needed
In partnership with the Principal and the region, implements the campus-wide operation's vision that supports and operationalizes the academic and cultural vision of the schools
Plays a leadership role in developing the school's strategic annual plan and budget, and facilitates campus-wide operations planning
Hires, manages, coaches, and develops school operations team members
Holds the school operations team and vendors accountable to goals and outcomes
Serves as the primary point of contact for the Regional Shared Service Team, responding to requests and collaborating with teammates across the region to build scalable, region-wide systems, policies, and procedures
Serves as "admin on duty" in the absence of the Principal and during coverage of athletic events or other extracurricular activities
Finance & Purchasing
Works closely with the Principal to develop the school’s annual budget and actively manages the school budget throughout the year
Manages the campus purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchase orders, invoices, and reimbursement requests; approves school purchases under a specific financial threshold
Serves as the first school-based point of contact regarding finance and works with the regional Finance team to ensure financial compliance and reporting
Manages Title I budget and compliance
Facilities and Maintenance
Oversees most facilities issues, including maintenance, managing staff/vendors, aesthetics, shared space agreements, and campus safety
Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors to ensure that the facility looks clean, professional, warm, and inviting
Ensures that the main office is neat, organized, welcoming and has all important parent-facing materials
Student & Family Services (School Ops, Communications, Field Lessons/Events)
Oversees food service administration, setting and managing meal schedules, staff duty schedules, and student transitions for all meals
Oversees transportation, including campus arrival and dismissal procedures, setting and managing staff duty schedules for arrival and dismissal
Owns logistics of communications and external relations through parent letters, weekly staff notes, and surveys; serves as campus liaison with regional shared service staff
Owns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field lessons and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.)
Serves as the point person for hosting visitors on school tours
Technology & Equipment
Ensures that students and staff have access to needed technology and works with the regional Technology Team to plan technology related enhancements
Leads the campus opening/start-up process each year to ensure that doors are ready to open by ordering furniture, equipment, and instructional supplies are ready to go
Manages the school’s supply and asset inventory (e.g. computers, textbooks)
Student Recruitment, Information, Testing, and Academic Operations Support
Manages systems for and maintains accurate student data and information in compliance with federal, state, regional, and campus expectations
Lead student assessment process, working closely with the Assistant Principal to fully manage the logistical elements of all major student assessments
Manages logistics of report cards/progress reports/transcripts
In collaboration with the regional shared service team, develops and manages student recruitment strategy to ensure that the school begins the academic year with full classes and actively recruits to fill open seats
Ensures that parent info sessions, school tours, and the lottery and enrollment process are tightly planned and executed
Risk Management, Compliance, and HR Administration
Ensure that the school is prepared for emergencies by conducting all drills and training staff on emergency plans
Partners with regional Talent Team on the new hire process (e.g. interviews, new hire offer letters, onboarding)
Ensures all visitors and personnel interacting with students have appropriate background checks on file; and schools comply with all areas of legal compliance (e.g. HR, FERPA, etc.)
Completes the exit form for terminating employees and partners with the regional Talent Team on any action items surrounding the exit logistics
Reviews time-off data provided by the Talent Team to ensure accuracy and assess leave trends
Partners with the regional Talent Team to communicate leave needs and critical dates, and assists in the facilitation of employee leaves
Qualifications
- Bachelor’s degree required; graduate degree preferred
- 5 years minimum work experience, preferably in education and/or business or operations management
- 2 years minimum work experience managing a team and large projects with financial oversight and budget management
- Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to detail and deliver consistent and timely results
- Strong strategic and analytical skills with an aptitude for systems-building
- Strong ability to proactively solve problems and make decisions quickly
- Team player with strong interpersonal and stakeholder management and relationship building skills
- Ability to lead, influence, and hold others accountable to high standards of operational excellence
- Excellent organizational, verbal, and written communication skills
- Excellent computer skills, including Microsoft Word, Microsoft Power Point and Microsoft Excel
- Desire to continuously learn and increase effectiveness as a professional
- Unwavering commitment to KIPP’s mission and willingness to go above and beyond to meet the needs of KIPP students, families, and staff
Additional Information
Compensation:
We offer a competitive salary that depends on prior experience, as well as a benefits package.
Organizational Overview:
KIPP Metro Atlanta is part of the nation-wide KIPP non-profit network of 255 college-preparatory, public charter schools educating more than 100,000 early childhood, elementary, middle, and high school students. KIPP Metro Atlanta currently operates eleven KIPP schools including four primary schools, five middle schools, one K-6 school, and one high school, as well as the KIPP Through College Program which supports students on their journey “to and through” college.
The regional support team provides financial and operational support and oversight to KIPP Metro Atlanta schools, develops instructional initiatives designed to strengthen the schools’ academic programs, and implements each school’s high school placement and alumni services through the KIPP Through College Program.
Statement of Non-Discrimination:
KIPP Metro Atlanta is committed to a policy of equal treatment for all individuals applying to the school. KIPP Metro Atlanta does not discriminate based on race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
Vacancy expired!