Office Coordinator

Welcome page Returning Candidate Log back in!OFFICE COORDINATOR Posted Date 3 weeks ago(5/1/2019 8:09 PM)Job ID2019-4427# of Openings1CategoryOperationsLocationKonaOVERVIEW JOB SUMMARY Under the daily/routine supervision of the Operations Superintendent performs a variety of administrative duties and support to the management of West Hawaii Operations.RESPONSIBILITIES MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinate employee-related issues such as vacation/leave requests, time-sheet/paycheck matters, change of status/address, training requirements, etc.; monitors vacation/leave requests and reconciles. Maintenance and compilation of department performance statistics for reports as required. Administers petty cash fund to include payment for meal allowances and per diem requests. Prepares travel requests, confirms travel arrangements, and prepares expense reports. Creates requisitions and makes direct purchases and payments of office supplies and other materials as instructed; coordinates vendor services, e.g. laundry, janitorial, security etc. Opens and routes incoming mail; creates various forms, types, types correspondence, reports and other materials from draft; maintains various files and logs; assists other personnel as required. Coordinates maintenance of dept. office equipment, such as printers, copiers, cell phones. Maintains various files and logs to include employee personnel jackets, military passes, airport badges, safety training file etc. Reconciles procurement card summaries, and determines proper account number assignments. Assists dept. personnel with the requirements of the Company's Records Retention Policy. Administers bulletin board postings as required so that postings are timely, authorized and removed as applicable. Interacts with the general public and with all gas customers where required; assists them with resolving issues or refers to the appropriate department. Maintains assigned work area and equipment in a clean, orderly and safe manner; performs Housekeeping duties as required/instructed. Complies with all safety rules. Performs related duties as required or other duties as assigned such as covering for the LPG tank scheduler; able to utilize pertinent computer programs used in LPG such as the CIS, Exponent (or similar), Cargas Delivery etc.QUALIFICATIONS BACKGROUND/EXPERIENCE MINIMUM EDUCATION High school diploma PREFERRED EDUCATION Two-year business degree MINIMUM WORK EXPERIENCE AND QUALIFICATIONS Three years' administrative experience PREFERRED WORK EXPERIENCE AND QUALIFICATIONS Utility industry work experience preferred Possesses good working knowledge of office procedure and practices REQUIRED LICENSURE, CERTIFICATION, REGISTRATION OR DESIGNATION Valid Hawaii Driver's license We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employmentOPTIONS Apply for this jobApply Share Email this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeedApplication FAQs Software Powered by iCIMSwww.icims.comEmployer's Job# 2019-4427Please visit job URL for more information about this opening and to view EOE statement.