Office Administrator, Part-Time

Job Description

The part-time Office Administrator will be responsible for providing day-to-day administrative support to our Lake Bluff facility and supporting the Human Resources Generalist in employee engagement initiatives. A successful candidate will be a self-starter, safety-minded, have the ability to engage with managers and employees from all departments, and accountable for tasks as assigned.

• Orders and maintains office supplies and supplies for company-sponsored events
• Coordinates lunch for HR sponsored or Leadership team meetings
• Oversees the recognition and service award program by coordinating celebratory cakes, lunches, and updating digital importinto the online platform
• Oversees vending service program including vendor management & inventory management
• Coordinates annual employee gifts and other employee gifts such as cakes, flowers, T-shirts, etc.
• Supports leadership team with travel arrangements
• Owns and manages the global organization chart using Visio
• Coordinates intercompany employee-related shipments with warehouse
• Creates business cards using PhotoShop
• Coordinates scheduling for panel interviews and new hire orientation
• An active member of, and involved in, the responsibilities held by the safety, engagement, United Way, and wellness committees
• Assists with employee email communication for company events, wellness initiatives, reminders, and other announcements
• Coordinates set up and clean up for company-sponsored events
• Processes monthly expense reports within Concur
• Responds to and resolves administrative inquires and questions
• Ad hoc reporting or projects as assigned

Qualifications

• Minimum 1 to 3 years of experience in an administrative role
• High School Diploma or GED required
• Strong written and oral communication skills
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience using Concur, Photoshop, or Visio, a plus but not required
• Flexible and adaptable in various situations that require immediate attention
• Ability to work independently
• Ability to occasionally lift and push up to 50 lbs.
• Ability to work prolonged periods sitting at a desk and working on the computer
• Available to work 25-28 hours per week

Additional Information

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.