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Kelly Services is looking for an Executive Assistant / Senior Administrative Assistant provide day-to-day office professional support and manage key responsibilities within the Transformation Office for one our best clients.The role requires an extremely detail oriented individual, that consists of timeliness, accuracy, confidentiality and excellent interpersonal skills, initiative, teamwork and professionalismThe Executive/Sr. Administrative Assistant will provide full administrative support through Global Leader level - including but not limited to calendaring/meeting management (including international meetings & Web Ex), effective decision making, and effective advance planning for meeting preparation and travel (international travel, will include Visa) with frequent changes in scheduling. The ideal candidate will be comfortable in a fast-paced, dynamic environment, interfacing with high-level executives, managers and employees. In this environment, the Executive Administrative Assistant must be able to support at the Global Leader level, attend leadership meetings, take and summarize meeting notes, craft communication, work out solutions to daily scheduling challenges and work collaboratively with multiple other executive assistants (internal and external) who are also managing very complex and demanding schedules.Job Title: Executive Assistant / Senior Administrative AssistantLocation: Indianapolis, INLength of Assignment: 12 months or longerShift hours: M-F 7:30 am-4:30pmPrimary responsibilities:
Attend meetings at the request of and on behalf of Leader; take notes; summarize key points and action items; and draft communication on behalf of leader;
Maintain and monitor schedules and calendars via Outlook for numerous meetings by constructively challenging, defining purpose and prioritizing requests so that objectives are fulfilled;
Manage leader’s Outlook in-box by handling, re-directing and cleaning up as appropriate
Anticipate needs and priorities to ensure the Global Leader(s) is prepared each day to meet deadlines and commitments
Exhibit a high level of detail with leader travel arrangements - domestic, international and corporate aviation
Anticipate passport and visa requirements
Employ problem solving strategies including using effective independent judgment and decision-making
Exhibit extreme confidentiality with business and personal information
Assist with personnel matters and requirements in managing the leader’s direct reports
Serve as one of the primary contacts with responsibility of understanding company issues, strategies, procedures and policies
Provide a bridge for smooth communication between the Global Leader(s) office and internal departments
Demonstrate leadership to maintain credibility, trust and support with senior management staff
Be able to handle multiple priorities in areas such as payroll, file share management, ordering office equipment, expense reporting and hiring activities
Qualifications:
High school diploma with recent working experience as an Executive Assistant or Office Professional
Associates degree in Business Management with a software specialty is preferred
A minimum of 5 years’ experience is an office professional/administration role is required
Experience in a multi-tasking environment is highly desired and needed for this position
Be able to interact with senior business leaders
Be able to exercise discretion in dealing with highly confidential information and interact with people in a manner which shows sensitivity, tact and professionalism
Exhibit strong organization skills with excellent attention to detail
Must be able to adapt to frequent changes and handle ambiguity
Excellent skills in the use of Word, Excel, and PowerPoint are a must
Knowledge in maintaining website information, managing fileshare permissions, fileshare organization and distribution lists
Experience working with senior leaders is a must; experience working with other executive leaders is a significant advantage
Must be willing to work overtime as needed
Important information : This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the “Submit resume” button or “Apply Now” to submit your resume. If you have questions about the position, you may contact the recruiter, Ann Delestine at 206-524-6980. Your resume must be submitted before contacting the recruiter.Why Kelly ® ?As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helpingyou find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employeach year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly ®At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re aleading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enablea better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide varietyof workstyles, skill levels, and industries around the world.Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Vacancy expired!