Vacancy expired!
NIC is currently seeking applicants for an Executive Assistant for our corporate headquarters located in Olathe, KS. Acquired by Tyler Technologies (NYSE:TYL) on April 21, 2021, NIC is a leader in digital government solutions and payments, partnering with government to deliver user-friendly digital services that make it easier and more efficient to interact with government. NIC and Tyler are united in their mission to empower public sector entities to operate more efficiently and connected more transparently with their constituents and with each other.
Summary: The Executive Assistant will work under the direction of the COO to support the NIC Division Leadership team. This position is privileged to a great deal of sensitive company information and is relied upon to keep this knowledge confidential. Day to day, this position will be relied upon for scheduling/calendar management, making travel arrangements, and completing projects that require the ability to work accurately under deadlines. Primary responsibilities include support of the Divisional President as well as the Chief Operating Officer, but this role will also provide administrative support to other members of the Divisional Leadership team as needed.Duties:- Provide leadership and proactive management to efficient and effective scheduling of time for the NIC Division President and the Chief Operating Officer
- Provide complex travel arrangements, both commercial and private, including the creation of travel itineraries for personal and professional trips. May at times be needed for after-hours travel support (re-booking/cancellations, alternate arrangements etc.).
- Coordinate logistics of business meetings including meeting space, catering and transportation
- Prepares and conducts ad hoc research, confidential reports, correspondence and other information in preparation for Leadership meetings or as requested
- Prepares expense reports and tracks expense reimbursements for NIC President and Chief Operating Officer
- Prepares and reviews expense reports for the President’s direct reports for the President’s approval
- Coordinates and tracks the Company’s charitable and community events, including contributions and participants
- Tracks professional memberships and subscriptions for Division Leadership
- Oversees and coordinates the preparation of Corporate Office meeting spaces for Leadership meetings
- Provides administrative support for other Division Leadership as needed
- Performs other duties as assigned
- Undergraduate degree preferred
- Minimum of five years of high-level executive administrative support
- Ability to perform under pressure, and handle multiple competing priorities with a calm disposition
- Proactively seeks out opportunities to anticipate the needs of the Divisional President and COO
- Must be a team-player that as a part of the administrative team, identifies and addresses needs of a busy office as they arise
- Maintains the highest levels of confidentiality, professionalism, and tact
- Ability to work autonomously and collaboratively in a dynamic fast-paced environment
- Strong attention to detail, and ability to catch things that others would miss
- Excellent written and verbal communication skills, organizational skills and customer service skills.
- Understanding of corporate culture and etiquette
- Detailed event planning experience
- Available after hours and on weekends/holidays as issues arise
- Dependable, punctual and able to respond well to direction
- Microsoft Office Suite expertise required
- Travel as needed
- Competitive compensation program
- No-cost group medical insurance
- Stock purchase plan
- Matching 401(k) contributions with 100% vesting
- Disability insurance
- Life insurance
- Company wellness program
- Casual and fun office environment
- Paid State holidays/vacation
- Tuition reimbursement
Vacancy expired!