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Primary Accountability:
The Project Coordinator is responsible for ensuring the proper administration on all bids and projects which includes organizing, reviewing and uploading bids as well as reviewing project materials, calculating change orders and printing plans for current bids and projects.
Responsibilities
Bidding
Contact Vendors to receive price quotes for material and freight
Calculate amount of grout needed for installation and price
Enter and data to bid spreadsheet and review for completion and accuracy
Draft detailed yet concise letter
Review bid and bid letter with Project Manager
Distribute to potential customers
Send revisions and communicate with potential customers as needed
Purchasing Material
Create and submit purchase orders to procure authorized material
Coordinate with Warehouse/ Delivery Coordinator to ensure material will arrive where and when necessary
Receive order acknowledgement from vendor, verify it for quantity and price accuracy, file appropriately
Submittals/ Samples
Contact customer to confirm required submittals for products
Review project materials
Locate official product data
Contact manufacturers to order samples
Coordinate delivery of samples and submittals to customer
Project Coordination
Manages checklists to ensure projects move from bidding to completion in a timely and organized manner
Create and maintain project management folders
Order and pick up plans for all current projects
Create project folders to be sent with field staff
Liaison between field staff and office staff
Qualifications
High school diploma or GED is required
A valid drivers license is required
At least two years of office related work experience is required
Strong computer and word processing skills, including Microsoft Word, Excel, PowerPoint, and Outlook is required.
Ability to work independently, organize, monitor and adjust work as necessary to ensure accuracy and
timeliness
Ability to effectively communicate, present information and respond to questions, both in a verbal and
written manner
Ability to identify and solve problems
Demonstrate poise, tact, and diplomacy with the ability to handle sensitive and confidential information and
situations.
Technology Skills
Accounting software Intuit QuickBooks
General office software Microsoft Office, TSheets
Vacancy expired!