Job Details

ID #12125080
State Louisiana
City Baton rouge
Job type Contract
Salary USD Depends on Experience Depends on Experience
Source Softpath System, LLC.
Showed 2021-04-11
Date 2021-04-07
Deadline 2021-06-06
Category Et cetera
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Document controller

Louisiana, Baton rouge, 70801 Baton rouge USA

Vacancy expired!

Position: IT Data and Document controller

Location: Remote/

Baton Rouge ,LA

Type: Contract

Experience and Qualifications Required Experience: • Must have previous experience as a Document Controller Knowledge of: • Document control processes and systems on Major Capital Projects, and of the interface management in the major execution contracts (e.g. FEED, EPC, EPCM) • Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams. • Records Management principles and implementation methods. • Document control and document management systems as well as in using (at least some of) project reporting software such as Crystal, Business Objects, MS Access, and Excel is essential.

Description/Comment: Principal Accountabilities: For generic description of work processes and mandatory deliverables that govern document control process in a capital project, reference should be made to the Project Standard / Project Guide 15 “Information Management”, and specifically – Focus Area 5 “Control Documents”.

To this end, on behalf of the IM Delivery Team Lead for the [Region], in the given Capital Project the Document Control Lead will: • Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure and other documentation together defining the Document Control framework on the given project. • Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence. • Comply with the Company Records Management for Controlled and not Controlled documents. • Execute project archiving and handover to next project phase / Operations. • Manage all paper and electronic document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix. • Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing. • Establish and maintain the Doc Control System and Electronic Document Management System (EDMS). • Drive improvements within the Document Control scope through leadership, standards, and behaviors. • Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value. • Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics). • Liaise with project teams to establish and oversee Project Document Control reports (status, progress and forecast) to be run on a weekly / monthly basis (as required) as part of standard Project KPI functions. • Supervise a team of project document controllers and / or manage document control services rendered by a third party provider, often split over a number of locations around the World.

Special Challenges: • Coordinating document control activities across a number of Capital Projects which may be at various stages of the ORP. • Working in a highly virtualized environment in a geographically diverse and multicultural team. • Ensuring that various disciplines on the Capital Project follow the specifications and the standards. • Ability to work in a fast moving, rapidly changing and dynamic environment of a major Capital Project.

Leadership and Interpersonal Skills • Experience managing small teams of junior staff personnel. • A high degree of skill in written and oral communications

Vacancy expired!

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