Vacancy expired!
Growing law firm is seeking a Legal Assistant for our Real Estate, Estate Planning & Family Law practice areas in our Newport office.
Experienced & Entry Level Candidates Welcomed to Apply
Reporting to attorneys, this position assists with document preparation, routine client communication, word processing, drafting of work product, and general assistance as needed.
Duties and responsibilities:
Strict adherence to attorney ethical guidelines and maintenance of confidentiality with respect to firm clients and firm business operations
Word processing, transcribing, taking dictation, editing, copying
Organizing and preparing documents, information packets, presentations, exhibits
Drafting of work product such as letters, agreements, summonses, complaints, motions,memoranda and other legal documents Initiating and responding to telephone calls, handling mail, drafting responses to correspondence
Reviewing and editing attorneys' time entries, and other related work
Coordinating travel arrangements for attorneys; arranging and keeping records of attorneys CLE sessions
Checking for conflicts, opening new matters, creating and maintaining standardized case files
Scheduling and making all necessary arrangements for meetings, calls, conferences with clients and others; meeting with clients, collecting information
Maintaining an electronic docket/tickler system; appropriate follow up with attorneys regarding pending matters and deadlines
Researching and filing documents using customized software programs
Entering time for work performed when appropriate
Staying current on accepted legal secretarial practices
Work product and conduct consistent with firm values, policies and procedures
Using the following computer programs:Microsoft Office (Word, Excel, PowerPoint), Worldox, Aderant, File room database, PDF Docs, Ecco, ShoreTel
Various office support tasks such as filing, assisting with time-sensitive projects in order to meet deadlines, general telephone coverage, office appearance, general reception, and front-desk work
Other duties and projects as assigned
Qualifications Summary:
A high-school diploma or equivalent is required
A degree or formal education or certification in legal, paralegal, or related studies, is preferred, but willing to train the right candidate.
High degree of accuracy and thoroughness in work product
Good written, oral communication, proofreading and interpersonal skills
Strong English language skills
Skilled in the use of modern office equipment and computer technology
Demonstrated ability to handle work efficiently and confidentially
Ability to be productive in a fast-paced environment and to work under pressure
Timeliness and ability to meet deadlines
Temperament conducive to collaborative team work and work with employees at all levels
Proficiency with Microsoft Office suite; experience with pdf Docs is a plus;
Ability to follow instructions and to ask questions when instructions are unclear.
Associated topics: administrative, administrative assistant, clerk, deputy clerk, legal assistant, legal secretary, paralegal, paralegal corporate, receptionist, secretary
Vacancy expired!