Vacancy expired!
OFFICE ADMINISTRATOR
Spang Builders, Inc. and Hazelwood Handyman, Inc. are family-owned construction companies owned and operated by Timothy Spang in Kennebunkport, Maine.
The Companies: Both Spang Builders and Hazelwood Handyman are known for their customer service and quality finished products. Tim started Spang Builders in 1984 and has cultivated an unmatched reputation for building beautiful custom homes in Southern Maine. He started Hazelwood Handyman when he saw an unmet need for smaller projects. His philosophy of ‘quality craftmanship for your needs and dreams’ permeates both company cultures’ – whether in the office or out on the jobs.
The Position: We are looking for an upbeat and high energy Office Administrator who would oversee the basic administrative and bookkeeping needs of both companies, while also completing daily and weekly tasks including invoicing, payables, etc. Must be a team player with a can-do attitude.
The Responsibilities: (include but are not limited to):
All tasks are completed in QuickBooks or Microsoft Office Suite of products.
Input time sheets and / or work orders
Process payroll (within QuickBooks)
Process invoice payments and customer deposits
Input vendor invoices
Type / revise / send estimates & change orders
Create / revise / send invoices
Process approved projects
Set up new customers / projects
Set up new employees
Maintain up-to-date vendor information
Coordinate vehicle maintenance / inspection appointments
Process weekly payables
Bank, credit card and large vendor monthly reconciliations
Answering phones and fielding customer inquiries and requests
The Benefits:
- Paid holidays (8)
- Paid vacation time
- 401k with 4% company match
- Profit sharing
- Health Insurance
- Dental Insurance
- Performance / holiday bonuses
The Skill Requirements:
- Vast experience with Intuit QuickBooks, preferably Enterprise Solutions (Contractor)
- Positive attitude with a keen attention to detail
- Fast and accurate typing skills
- Computer literacy
- Proficiency with the Microsoft Office Suite of products
- Amiable phone attitude
- Dog lover – at least 5 dogs in the office on any given day!
Vacancy expired!