Job Details

ID #4758236
State Massachusetts
City Boston
Full-time
Salary USD TBD TBD
Source Massachusetts
Showed 2020-09-09
Date 2020-09-09
Deadline 2020-11-08
Category Admin/office
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Administrative Assistant (Metro West)

Massachusetts, Boston 00000 Boston USA

Vacancy expired!

Looking for an excellent Administrative Assistant to support the founder of an established, successful professional services firm. You must be:

Meticulous – you have a fine eye for the details.

Resourceful – you always find a way to make it work. Solution oriented.

Positive – pleasant to be around and work with clients, vendors and team.

Flexible, able to handle different tasks and many ideas flowing to you.

Hyper-organized – Able to handle a large variety of projects and tasks and make sure nothing slips between the cracks.

Utterly reliable, dependable and capable of leading naturally.

Completely trustworthy

Well spoken – articulate. Can communicate professionally and informally over the phone, in person and in writing. Able to expand fragments of communication and thoughts into fully formed ideas.

Independent, self-motivated worker

Looking for the right person to “team up” with the key professionals to help leverage and organize their time. Must have experience helping to run the business and life of other senior level professionals and/or entrepreneurs.

Always looking for ways to create systems and structure to make projects and tasks flow better and be easier for the future for our team and people we help.

A great deal of common sense and business sense. Understand at a practical level how the world of business works so that you can help the company minimize cost/expenses and maximize and leverage opportunities and relationships.

Comfortable with technology and able to quickly learn new software tools. Expert level proficiency at M.S. Word, Excel, and Outlook.

Prevent or eliminate billing disputes with vendors, service providers and always obtain the best value and results for our investment with other service providers and vendors or find other vendors who can seamlessly integrate with our team.

Screen phone and e-mail for the founder and senior associate of the firm.

Clear communicator who will speak plainly and say what they mean (and mean what they say)

Flexibility to work weekends and some evenings.

Responsibilities Include:

Digital communication and social media monitoring and coordination.

Organization and systematization of all filings and paperwork: client, personal and firm management related.

Coordinate mail for the professionals and handle as much of it as possible.

Scheduling and holding the master calendar for appointments and project deadlines.

Transcription of dictation files and other projects. Includes correspondence, writing drafts, etc.

Any other tasks or projects that will free up the professionals’ time and allow them to focus on high value areas. Examples include sorting correspondence, researching on the web for statistics he needs for a book he is writing, to making arrangements for the firm. It is important to be flexible, responsive and proactive as well as being willing to roll up your sleeves and help do whatever needs to be done.

The work environment is very informal, dress is business casual. Need to be comfortable WITHOUT a lot of formalities and be a clear communicator who will speak plainly and believes in work/life balance and making the workplace fun and fulfilling within the constraints of an established professional services that serves primarily seniors and boomers in Greater Boston and the Metro West.

To apply send cover letter, resume and salary requirements.

Vacancy expired!

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