Vacancy expired!
Job Description
Position: Events Coordinator Location: Cambridge, MA In-person events are ramping up this fall. We require additional support for those in-person events while we work to fill the two open Public Engagement roles (Public Affairs and Strategic Outreach Manager and Staff Assistant III Public Affairs). We are requesting a temporary events coordinator-type role to being as soon as possible through the end of the calendar year. Job Responsibilities: Serves as a representative at various events; organizing pre- and post-event activities including invite lists, name tags, other event logistics, all while providing exceptional customer service. More details below; • Makes appointments, arranges meetings, schedules rooms and equipment. • Compose, proofread, edit, and prepare invitations, correspondence, reports, marketing collateral, and other materials using word processing, spreadsheets and/or databases. • Works as part of a team responsible for planning, organizing, and executing events, and large meetings both on campus and in the community. Events will range from small, casual events, to large events. • Facilitates and oversees all logistics including but not limited to procuring space, ordering catering, and setting up program spaces. • Events will be in-person, virtual, or hybrid. Knowledge of a facility with Zoom platform helpful. • Working closely with individuals across various HPAC and Harvard teams, supports event-specific teams of colleagues from within the department and across the university. • Performs other duties as assigned and appropriate for the position. Required Technical Skills/Knowledge: Executes excellent customer service and communication skills; ability to work with culturally diverse groups; to listen, problem solve, and react quickly. Should be comfortable using the Microsoft suite of products and Zoom.Vacancy expired!