Vacancy expired!
Under the daily direction of the Controller, perform all aspects of the accounts receivable function with a high degree of accuracy, professionalism, and confidentiality. Manage all technical data aspects of the function, including data feeds into the accounting system, customer data within the accounting system, and downloads from various on-line sources. Process and reconcile receipts (cash, check and credit card and EFT), ensuring all aspects of confidentiality and data privacy are maintained. Perform collection activities in accordance with established policies and procedures in a professional manner.
MAJOR DUTIES:
1. Prepare and disseminate invoices and statements to third parties and internal departments monthly, and as needed.
2. Deposit promptly into MBL bank account sums received directly by/within Financial Services.
3. Manage credit card payment imports, merchant account activities and reconciliations.
4. Process the receipt of cash, check, credit card and bank transfer sums, including accurately posting in the accounting system, filing electronically, and reconciling, while ensuring and maintaining confidentiality of customer and donor personal and banking information.
5. Research payments received and customer payment inquiries.
6. Manage the establishment of customer accounts and provide information to customers for vendor setup requests.
7. Manage customer account data and related data review and reconciling activities within the accounting system.
8. Respond to internal and external customer inquiries, perform research and propose resolutions as needed.
9. Follow up with customers on outstanding balances.
10. Establish and maintain overall policies and procedures for accounts receivable.
11. Manage and troubleshoot data imports, including but not limited to service centers, lab fees, tuition, financial aid, housing, and conferences, into accounting system, ensuring accuracy and completeness of data. Work with data service center managers on processes and procedures related to imports as needed to compile data on a timely basis. Perform reconciliations of subsystems to accounting system.
12. Liaise with other departments to streamline billing and collection processes and ensure consistency with institutional activities and objectives.
13. Post manual billings and journal entries.
14. Prepare month and year end reconciliations and closing duties as required.
15. Assist external auditors during audit with information requests.
16. Perform other duties as required and/or assigned.
EXPERIENCE, EDUCATION AND SKILLS REQUIRED:
Five or more years relevant accounting and/or accounts receivable experience, accounting degree strongly preferred
Five or more years of experience with ERP accounting software systems
High level of proficiency in general computer systems and MS Office (Excel and Word)
Understanding of Massachusetts Data Privacy, credit card (PCI) and other data privacy regulations
Experience with commercial banking and depository practices and online banking systems
Strong interpersonal and customer service skills and ability to exercise high levels of confidentiality, discretion, and good judgment
Organized and detail oriented
Able to work well independently
PHYSICAL REQUIREMENTS:
The working environment for this position requires the ability to use a computer keyboard.
The MBL is an Equal Opportunity Employer.
Vacancy expired!