Office Assistant

Job Description

HSMC provides shared business and consulting services to both non-profit and proprietary Human Services Agencies. These services include accounting, payroll, third-party billing and collections; human resources; online and live Continuing Education; marketing; facility development; and quality assurance programs.

• Providing support for management staff as assigned and receptionist duties including telephone coverage
• Copying, collating, and any special projects and documentation as requested
• Orders, unpacks and takes inventory of all supplies as well as keeping a current receiving log and matching invoices to open Purchase Orders and Packing Slips
• Assisting Accounts Payable and Receivable as needed (filing, mailings tracking etc.)
• Errands as necessary (requiring use of personal vehicle)
• Provides assistance to individuals with disabilities requiring assistance for program access (physical and communication access)

Qualifications

• Two years experience with general secretarial and administrative functions
• Must be a positive, self-reliant team player with strong organizational, interpersonal, and problem resolution skills
• Must have ability to handle multiple and changing priorities and to meet deadlines
• Experience in a multi-site organization engaged in Human Services is highly desired
• Ability to effectively interact successfully within a diverse employee population
• Must be proficient with Microsoft Excel & Word
• Must have a valid driver’s license and reliable personalvehicle

Additional Information

Selection for employment is made regardless of race, color, religion, creed, sex, sexual orientation, gender identity/expression, pregnancy or pregnancy-related condition, marital status, national origin, ancestry, age, disability, handicap, genetic information, someone who is a member of, applies to perform, or has an obligation to perform, service in a uniformed military service of the United States, including the National Guard, on the basis of that membership, application or obligation; veteran status, or any other basis protected by law. HSMC participatesin E-Verify.