Vacancy expired!
Job Title: Southern Float, Front Office Administrative Assistant (to cover various metro offices, as needed)
Position Hours: Monday Friday, 8:00 am 5:00 pm (one hour unpaid lunch break)
Position Status: Non-Exempt, Full-time, Hourly
JOB DESCRIPTION:
The front office administrative assistant is the most visible function in the office and is responsible for handling all front office duties cheerfully, competently, and professionally.
This position requires dependable transportation and availability to commute from the primary office location of Eden Prairie to any of the branch office locations listed below, as needed:
Apple Valley
Crocus St Paul
Eden Prairie
Edina East
Edina West
Highland Park St Paul
Hudson, WI
Lilydale St Paul
Loring Park Mpls
Mendota Heights
Shoreview
Uptown Mpls
Woodbury
JOB DUTIES:
Answer RingCentral multi-line telephone system, redirecting calls, taking messages
Schedule and confirm showing requests including proper documentation on ShowingTime, our e-showing appointment software
Greet customers and guests
Attend to associate questions and requests including appropriate follow-up
Distribute mail in a timely manner
Attend to office equipment, resource rooms, and conference rooms
Enter new listings in MLS, a national database, and execute the listing lifecycle process
Edit existing listings in MLS, per written instructions received by listing associate
Retrieve, document, and follow-through on messages left on the appointment line
Assist associates with office equipment (copier, fax, printer, binding equipment, UPS and/or FedEx, bulk and business reply mail, etc.) inquires
JOB REQUIREMENTS:
Excellent and proven customer service experience
Experience answering multi-line telecommunication system
Quick learning style with the ability to multi-task in a fast paced office environment and adjust pace accordingly
Demonstrate ability to deliver consistent, committed, reliable, and timely performance
Professional appearance and demeanor
Desire long-term position (1 year or longer)
Team player
Common sense approach to problem solving
Reliable transportation
Punctual and responsible with respect to managing commitments
Business professional attire
For consideration, please submit your cover letter and resume.
EOE.
Vacancy expired!