Vacancy expired!
Summit Companies is a premier firm in the Fire Protection and Fire Life Safety industry with offices throughout the Midwest. We are currently seeking an Administrative Assistant to join our team in our Rochester, MN office.
This position is responsible for providing administrative and general office support to the branch.
Essential Functions:
Answer, respond to and direct all telephone calls
Welcome and greet all visitors; determine their needs and direct them to the appropriate person
Maintain the appearance of common areas
Ensure accurate and timely processing of payroll for assigned branches
Accurately keys all payroll related data into the payroll system to process and meet payroll deadlines
Sort and distribute mail daily
Arrange for couriers as requested by staff
Assist staff with bulk mailing as requested
Draft and prepare memos and/or letters as requested by executive team
Maintain office supply inventory, forms and coordinate special orders as needed
Order Insurance Certificates as requested
Obtain customer invoice approvals as required
Process deposits and credit card payments
Maintain electronic filing system
Coordinate special events as the need arises
Perform other duties as assigned or delegated
Requirements:
High school graduate or equivalent
Minimum one (1) year previous receptionist/administrative experience
Professional appearance and courteous demeanor; upbeat, outgoing attitude.
Excellent interpersonal communication skills; service oriented
Strong written and oral communication skills
Proficient knowledge of Microsoft Word and Excel
Knowledge of PowerPoint
Typing/keyboard skills of 45 wpm, minimum
Proven organizational skills
Ability to prioritize multiple tasks, meeting required deadlines
Self-directed, takes initiative in seeking efficiencies of processes; follow-through on implementation
Demonstrated analytical skills and problem solving skills
Demonstrated attention to detail and accuracy
Ability to interact with technically diverse groups
Customer service oriented; ability to develop and maintain cooperative working relationships
Summit is an equal opportunity organization.
Vacancy expired!