Working Title: Office & Admin Specialist SeniorJob Class: Office and Administrative Specialist, SeniorAgency: Minnesota State
Job ID : 82204
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 11/27/2024
Closing Date : 12/03/2024
Hiring Agency/Seniority Unit : MN St Colleges & Universities / St Paul TC-AFSCME
Division/Unit : MnSCU St Paul TC / MnSCU St Paul TC 216,217,220
Appointment Type : Unlimited, Full-time
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Administrative
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.This position is responsible for supporting the Associate Vice President of Human Resources and Vice President of Diversity, Equity and Inclusion and the Human Resources Team as the administrative assistant to the department and administrative area of Saint Paul College. The incumbent will serve as the purchasing representative for the division. Perform work of considerable difficulty and responsibility and requires management of functions and information in a confidential, efficient, and organized manner. The incumbent uses independent decision-making skills and ensures that the areas of responsibility function in an organized and efficient manner.Under limited supervision, the incumbent will be providing high-level professional and administrative functions with the DE&I and Human Resources department to ensure that the requirements are met for personnel rules, regulations, laws, collective bargaining agreements and personnel plans. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.RESPONSIBILITIES
Serve as administrative suite front desk representative and assistant to the Associate Vice President of Human Resources and Vice President of Diversity, Equity and Inclusion and the Human Resources Team.
Assist HR Specialists in the recruitment and onboarding process for all positions.
Act as intake officer for labor grievances.
Under limited supervision, maintain/track budgets for DE&I and Human Resources and expenditures with multiple cost centers.
Work closely with HR and DEI staff members and all college employees to create an inclusive climate for College community.
Assist with the planning and execution of yearly events with appropriate DE&I and HR staff.
Minimum Qualifications
Human Resources office support experience OR Human Resources Generalist experience.
Strong written communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, etc., using correct spelling, punctuation, grammar, and sentence construction and clearly explaining complex technical ideas and procedures to varied technical and non-technical audiences.
Database skills sufficient to create and maintain accurate databases and perform searches to find relevant information and produce up-to-date reports.
Customer service skills sufficient to actively listen to and understand customer needs and provide accurate information and appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner in person, over the phone and in writing.
Demonstrated experience and high aptitude in using technology, including office productivity applications (MS Office, enterprise calendar and e-mail, file sharing and document collaboration) and presentation/meeting technology such as PowerPoint, videoconferencing, teleconferencing.
Preferred Qualification
Experience in higher education and/or Minnesota State system.
Previous experience with meeting and event planning.
Demonstrates an effort to improve cultural competence and actively takes steps to include diversity training in professional development.
Ability to handle detailed information and 100% follow-through on those details.
AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.