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Administrative Associate IVFull-Time$17.35/Hour Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program. Applications received by January 26, 2024 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established. Duties: The position is responsible for handling the day-to-day operations of two departments and the CLSPS dean through answering and directing phone calls; maintaining Microsoft Outlook calendars; replying to emails; directing visitors; creating and maintaining filing systems; making photocopies; sending, collecting, and delivering mail; managing budgets; liaising with students, staff, faculty, and off-campus vendors; organizing documents for accreditation; and managing student employees. The position is responsible for scheduling and minutes related to department meetings, advisory board meetings, and CLSPS department head meetings. The position is also responsible for helping to arrange travel for faculty members and job candidates and for preparing expense reports, travel forms, oversees submission of receipts, purchases supplies, and oversees the documentation related to departmental budgets and the dean’s budget. The position requires extensive use of common office software, including Microsoft Office Suite, Zoom, and OneDrive; extensive use of campus software and databases, such as Banner, Moodle, MUS Data Warehouse, and Secretaries Database; and use of Adobe Creative Suite applications. Required Qualifications:
Associate degree
Minimum of two years of office administration experience
Proficient in using Zoom, OneDrive, and Microsoft Office Suite including Outlook
Excellent written and verbal communication skills
Ability to multitask, organize, meet deadlines, and attend to detail
Ability to work cooperatively and interact positively with individuals from a variety of backgrounds
Preferred Qualifications:
Experience using Banner, Moodle, MUS Data Warehouse, and Secretaries Database
Experience using Adobe Creative Suite applications, including Acrobat Reader
Experience with designing and producing flyers and other promotional materials
Experience with managing employees
Physical Demands
Ability to negotiate stairs several times per day and carry 20 lbs. up two flights of stairs
For full consideration application materialsmust be complete.
Please include:
Cover letter addressing qualifications,
Resume
Contact information for3 professional references.
For full consideration application materials must be complete.
Any offer of employment is contingent upon a satisfactory criminal background check.
Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.
To claim veteran’s preference please complete the employment (veteran’s) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.
Employment (veteran's) preference form
To request an accommodation for the application or interview, please contact Cathy Isakson 406-496-4380; cisakson@mtech.edu
Why Work at Tech?
Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.
In addition, Montana Tech offers an attractive benefits package which includes:
Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.
Generous employer contribution toward monthly health care benefits worth $6.08 per hour.
5.9% retirement employer contribution for eligible employees
11 Holidays per year
3 weeks of Annual Leave to start
Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.
6 credits of coursework free per year (fees not included)
Life and Disability Insurance
Reduced tuition for dependents after 4 months of employment for eligible employees
Employee Assistance and a Wellness Program
Optional Retirement Plan for eligible employees
Possible remote work days with supervisor approval and eligible positions.
Benefits are dependent on position type and terms and conditions of eligibility.
Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.
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Vacancy expired!