Office Coordinator

Job Description

The Office Coordinator (OC) is responsible for assisting the Dean of Operations in the day-to-day operations of the school. The OC will have a significant role in ensuring efficient office operations while providing exemplary customer service. In addition to maintaining the school’s administrative systems and routines, the OC functions as a contact person for all of the school’s constituents, including students, teachers, families, and visitors. They will help maintain the school culture centered on KIPP St. Louis’ core values and mission to provide a world-class education that prepares students for success in high school, college and leading choice-filled lives.

• Oversee the school’s main office duties (incoming calls, faxes, copy machines, files, mail, and deliveries, etc.).

• Coordinate parent requests for student early dismissal and transportation changes to ensure that proper dismissal process is followed.

• Welcome and direct visitors as needed and assure the proper check-in process is followed.

• Deliver and respond to parent messages within 24 hours and check voicemails daily.

• Assure that delivered packages are received at front office and delivered to appropriate teachers.

• Maintain completeness and accuracy of all student records.

• Maintain and update student data and information via the Student Information System.

• Support the Dean of School Operations, and School Leader with any additional student reporting or paperwork.

• Serve as the Student Information System coordinator and point person for support.

• Process student withdrawals and registration.

• Expedite all inbound and outbound record transfers and requests.

• Maintain communication systems with families, acting as parent/community liaison (phone, email, in person).

• Assist staff in the preparation of any parent newsletters and notices.

• Maintain all school postings and newsletters on site.

• Set up parent conferences as needed.

• Deliver mass phone, email and/or text messages to families as needed.

• Manage all incoming applications and enrollment paperwork.

• Support student recruitment

• Assist in lottery preparation as needed.

• Assist with New Student/Parent Orientation (scheduling, enrollment packets, leading small groups).

• Create and manage files for all new incoming students.

• Ensure that office materials are organized, stored neatly, and remain accessible to students/staff/parents.

• Ensure that overall office is clean and creates a welcoming environment.

• Manage and enforce correct process for approving and ordering all office/classroom supplies.

• Manage the ordering of supplies and maintenance for all copiers.

• Enforce appropriate procedure for student medication on campus, when the school nurse is not present.

• In the absence of the school nurse, document any student injuries, including submitting paperwork to insurance as needed.

• Collect student fees (such as for uniforms) and provide receipts.

• Keep consistent and accurate records of weekly funds received. Complete weekly cash verification with the School Operations Manager

• Manage and ensure the safety of cash box, and lock up funds daily in the front office safe.

• Perform other duties and special projects as required and assigned, as well as attend and assist in school events as needed.

Qualifications

• 2 years of office experience, preferably in a school setting.

• Associate degree strongly preferred.

• Excellent organizational skills.

• Excellent verbal and written skills.

• Excellent computer skills, including Microsoft Office (PowerPoint, Excel, Outlook).

• Proven track record of exemplary customer service and ability to connect positively with students, parents, families, staff and visitors.

• A passion for working in the city of St. Louis and a passion for the mission of KIPP St. Louis.

• Dedication to helping children grow and learn.

Additional Information

At KIPP St. Louis we take care of our employees. We provide competitive salaries and a full slate of benefits including:

• Exceptional, low-cost health benefits including health, dental, and vision.

• Short Term Disability

• $50,000 life insurance policy at no cost to the employee

• Retirement plan through PSRSSL with an employee match and an optional 403b as a supplement to our pension program

• Generous time off:

  • Holidays, as well as a one week Thanksgiving break, a two-week winter break, a week-long spring break

  • Wellness days and Fabulous Fridays

• On-going professionaldevelopment opportunities

KIPP St. Louis is committed to a policy of equal treatment for all individuals applying for employment at our school. KIPP St. Louis does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

All your information will be kept confidential according to EEO guidelines.