Vacancy expired!
This is a part time position- at 20 hours per week. To apply please send resume, cover letter and three references by clicking 'reply' on this ad.
Summary: Assists in the flow of operations at the Poverello Center to ensure the Center's services meet clients' needs in accordance with our mission, maintains information resources for Poverello Center staff and management.
Reports to: Director of Operations
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Performs duties in a manner consistent with the Poverello Center's Mission
2. Assists managerial staff with administrative duties as requested
3. Files documents and manages paperwork overflow
4. Prepares outgoing mail, delivers to post office as necessary.
5. Orders office supplies and monitors inventory
6. Assists with production and printing/mailing of newsletters, thank you letters and appeal letters
7. Assist with staff recruiting, hiring, and retention efforts
8. Assists in maintance of employee files
9. Maintain appropriate interpersonal relationships with employees, peers, and outside agencies
10. Assists with organizing staff meetings and internal training sessions as requested
11. Maintains copier count and reports to vendor.
12. Order nametags and business cards when needed.
13. Maintains office equipment and assists with vendor communications.
14. Maintains an orderly and tidy office area.
15. Other duties as assigned.
COMPETENCIES
Uses time efficiently
Demonstrates attention to detail and generates creative solutions
Identifies and resolves problems in a timely manner and develops alternative solutions
Listens to others without interrupting and remains open to others' ideas
Focuses on solving conflict, not blaming
Maintains confidentiality
Speaks clearly and persuasively in positive or negative situations
Writes clearly and informatively and presents data effectively
Contributes to building a positive team spirit and supports everyone's efforts to succeed
Exhibits confidence in self and others and inspires respect and trust
Treats others with respect regardless of their status; shows respect and sensitivity for cultural differences, upholds organizational values and follows policies and procedures
Is consistently at work and on time, responds to management direction and takes responsibility for own actions
Observes safety and security procedures, reports potentially unsafe conditions and uses equipment and materials properly
Displays passion and optimism and mobilizes others to fulfill the vision
QUALIFICATIONS
Bachelors degree or equivalent experience
Demonstrated written and oral communication skills
High degree of discretion dealing with confidential information
Demonstrated ability to work independently and as a team
Typing skills with at least 50 WPM
Word processing and data entry skills
Proficiency with Microsoft Office software, including Excel and Access
Knowledge of general office machines (copier/fax) and multi-line telephone system
Ability and willingness to work cooperatively with others
Successful completion of a thorough background investigation
Current Driver's License
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stop, kneel, crouch, or crawl. The employee must regularly lift and/or move 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work environment: The noise level in the work environment is usually moderate. Exposure to unpleasant sights, sounds and odors is frequently encountered.
The Poverello Center, Inc. is an equal opportunity employer.
Vacancy expired!