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RECORDS ADMINISTRATION MANAGERPrintApplyRECORDS ADMINISTRATION MANAGERSalary$80,620.80 - $124,924.80 AnnuallyLocationClark County - Las Vegas, NVJob TypePERMANENTDepartmentClerkJob Number18223Closing3/6/2020 5:01 PM Pacific
Description
Benefits
Questions
ABOUT THE POSITIONThis position plans, organizes and administers the records management division and associated administrative, legal, budgetary, business, analytical and liaison activities for the effective functioning of the Clark County Clerk's Office; directs a variety of analytical, technical, and interdepartmental coordination activities; performs project management, and manages staff; directs specified operational functions through subordinate supervisors; oversees and performs managerial, operational and other analysis in support of departmental programs and activities. This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by the Office of Human Resources. Human Resources reserves the right to call only the most qualified applicants to the final hiring interview.MINIMUM REQUIREMENTSEducation and Experience: Bachelor's Degree in Business or Public Administration, or a field related to the work AND a full-time combination of administrative and management support experience totaling five (5) years, two (2) years of which were in a supervisory/management role. An equivalent combination of formal education and appropriate related experience may be considered. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.EXAMPLES OF DUTIESUnder general direction from the County Clerk or Assistant County Clerk, assists with the development and implementation of goals, objectives, policies, procedures and work standards for the department. Assists with the planning, preparation and administration of the department's capital, operational and supplemental budgets. Provides input into goals, objectives and budget development for the department's strategic plan. Plans, organizes, administers, reviews and evaluates the activities of professional, operational and courtroom support staff either directly or through subordinate supervisors. Maintains current knowledge of laws, regulations, statutes and codes affecting records management and recommends modifications or revisions to management to improve effectiveness and efficiency of operation. Prepares work schedules and cost estimates for projects and monitors project progress against schedules and cost. Recommends selection of staff; directs the training of staff and provides for their professional development. Ensures effective morale, productivity and discipline of division staff. Coordinates division staff meetings and the dissemination of information. Contributes to the overall quality of the department's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Interprets County policies and procedures to employees and ensures that departmental activities are in compliance with codes, regulations, statutes and procedures. Directs the preparation and distribution of requests for proposals for professional services; analyzes proposals and negotiates and administers resulting contracts. Directs the planning, acquisition and maintenance of all physical space and equipment required by division staff. Performs analyses, coordinates projects, reviews and ensures that project results are professional, valid and able to be implemented. Organizes and participates in various committees and task forces; organizes activities and provides for staff support; prepares or reviews a variety of narrative and/or statistical reports, correspondence, agenda items, policy papers, presentations and other written materials. Directs, conducts and participates in various managerial, operational, budgetary and other analyses; collects and reviews data and evaluates alternatives and recommendations. Oversees specified long-term and short-term projects; represents the County and the department in meetings with other departments and agencies. Monitors legislative developments related to judicial functions, evaluates their impact upon departmental operations and initiates appropriate policy and procedural improvements. Uses standard office equipment, including a computer, in the course of the work; may drive a personal or County motor vehicle to various work sites.PHYSICAL DEMANDSMobility to work in a typical office setting, use standard office equipment, and to drive a motor vehicle in order to visit work sites and attend meetings; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.Clark County offers a comprehensive benefits package that may include the following with the approval of the County Manager:
Comprehensive Group Health Insurance Plan
Service Connected Disability Insurance
Long Term Disability Insurance
Deferred Compensation
Severance Pay
Vacation
Sick Leave
Paid Holidays
Employer-Paid Retirement
Tuition Reimbursement
Credit Union Eligibility
Nevada has no State Income Tax
CLARK COUNTY, NEVADA IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER01The following skills assessment is a self-assessment used to evaluate an applicant's training and experience. I understand that: A) Part-time experience must be prorated and credited as half of the full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area) B) Knowledge and experience levels indicated by my skills assessment responses must be supported by the work experience listed on my application; C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer; D) Responses to assessment questions that are not supported by the work history listed on the application may result in question scores being adjusted to receive 0 points. The adjusted scores will be used when determining score ranking for interviews; E) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I understand this recruitment includes a supplemental skills assessment and that the answers I provide must be consistent with the work history detailed on my application and that scoring appeals will not be allowed for this recruitment.
02How many years of experience do you have in planning, organizing, assigning, and supervising the work of office support staff?
Less than 2 years
2 to 4 years
4 to 6 years
6 to 8 years
more than 8 years
03How many years of experience do you have in strategic, operational planning and assessment of the operational needs of an organization?
Less than 2 years
2 to 4 years
4 to 6 years
6 to 8 years
more than 8 years
04How many years of experience do you have in the development of performance measurements, standards, and development of policies and procedures to address identified needs?
Less than 2 years
2 to 4 years
4 to 6 years
6 to 8 years
more than 8 years
05Please list the employer where your experience was obtained in Question #2-4. Type N/A if you have no related experience. See Template Below.Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:06How many years of experience do you have in records management and the types of software applications/programs (i.e., Word, Excel, Acclaim. OpenText ECM, File 360, etc.) you have worked with?
Less than 2 years
2 to 4 years
4 to 6 years
6 to 8 years
more than 8 years
07How many years of experience do you have with or writing departmental administrative policies and procedures and Standard Operating Procedures (SOPs)?
Less than 2 years
2 to 4 years
4 to 6 years
6 to 8 years
more than 8 years
08How many years of experience do you have with recording or filing legal documents and records that may contain confidential information (i.e., marriage licenses, marriage certificates, fictitious firm names, bonds for notary publics, oaths, birth certificates, etc.)?
Less than 2 years
2 to 4 years
4 to 6 years
6 to 8 years
more than 8 years
09Please list the employer where your experience was obtained in Question #6-8. Type N/A if you have no related experience. See Template Below.Employer Name:Job Title:Hours Worked Per Week:Dates of Employment:10Please indicate which of the following public sector departments you have experience working in. Select all that apply:
Assessor's Office
Business License
Child Support
Clerk's Office
Constable's
Coroner's Office
Department of Motor Vehicles
District Attorney
District Court
Elections
Family Service
Health and Human Services
Homeland Security
Housing and Urban Development
Justice Court
Marriage Bureau
Public Defender
Recorder's Office
State Welfare Agency
Treasurer
None of the above
Required Question
AgencyClark CountyAddress500 S. Grand Central Pkwy, 3rd FloorPO Box 551791Las Vegas, Nevada, 89155-1791Phone(702)455-4565 Websitehttp://www.clarkcountynv.govApply
Vacancy expired!