Administrative Coordinator

Job Description

BASIC JOB FUNCTIONS/RESPONSIBILITIES:

Process the daily functions of payroll, purchasing and general office administration. Assist with coverage for vacations, travel, meetings and illness.

Payroll:

• Complete daily Kronos timekeeping audits. Work with facility managers with resolution of discrepancies.
• Submit accurate payroll data for all hourly associates to corporate weekly. (Backup)
• Submit all temporary associates payroll to represented agencies weekly.
• Post vacation time to facility master calendar. Update facility event calendar
• Assist with any additional payroll administration functions for the facility which includes timely incident communication with managers, and unused personal time payout at year end.
• Assist associates with all Workday issues
• Manage all temporary associates in Workday and organization charts

Purchasing:

• Purchase supplies used throughout all departments within the facility
• Oversee weekly audits of facility supplies and maintains adequate inventory levels
• Create purchase requisition, process all PO’s for timely payment
• Resolve all ONBase invoice discrepancies weekly
• Set up all new vendors, ensure W-9 documentation and Moen billing requirements are followed
• Local point of contact for vendor inquiries- to resolve or refer to Corporate Accounts Payable

Office Administration:

• Greet all visitors, direct incoming calls, screen emergency calls
• Maintain announcements and company information on all facility monitors
• Possess broad knowledge of the organization operations and policies
• Update daily/monthly - all facility performance spreadsheets
• Assist in all aspects of facility functions, such as celebrations, various lunches, etc.
• Participate in all environment, safety, health, and security programs to ensure a safe and secure work environment
• Coordinate service for office equipment as needed
• Collect quotes for materials and services. Prepare cost comparisons for Manager review
• Coordinate and schedule all conference room events.

QUALIFICATIONS:

• High School diploma or equivalent

• Associate/Bachelor’s degree preferred in Business, Human Resources or related field.
• Administration experience preferably in a human resource environment.
• Knowledge in payroll systems, ie: Kronos
• Must possess a business orientation and excellent interactive skills to function as a business partner.
• Demonstrated success handling multiple priorities working in a fast paced environment dealing with fluctuating priorities and minimum supervision.
• Must have the flexibility to work extended hours to support plant events and activities on off-shifts as needed.
• Outstanding communication skills, both oral and written.
• Demonstrated PC, and MS skills (Excel, PowerPoint, Word, etc.).

CORE COMPETENCIES:

• Functional/Technical skills
• Problem solving
• Creativity
• Process management
• Listening
• Organizing
• Learning on the fly
• Confidentiality

Additional Information

Fortune Brands' Global Plumbing Group (GPG) is a multi-brand plumbing business that is inspiring people by designing beautiful experiences with water. GPG's trusted brands include Moen and the House of Rohl portfolio. We welcome you to visit the Moen.com and HouseofRohl.com websites to learn more about us and why we are a top workplace.

Fortune Brands' GPG is an equal opportunity employer. GPG evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Fortune Brands' GPG is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to [emailprotected] and let us know the nature of your request along with your contact information