Vacancy expired!
Responsibilities
Coordinate executive communications, including taking calls, responding to emails and interfacing with customers.
Prepare internal and external documents for team members.
Schedule meetings and appointments and manage travel itineraries
Arrange corporate events to take place outside of the work place, such as training events and staff appreciation events.
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff & vendors
Create systems and procedures for efficiency
Pay bills and maintain relationship with vendors
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other staff members
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Requirements
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
Hours: 10-7pm with 1 hour lunch
Vacancy expired!