Purchasing Specialist

The Purchasing Specialist receives sufficient authority from, and is accountable to the Facility Manager or appointed designate, for the successful completion of assigned duties and responsibilities and has the authority to take action necessary to carry out the duties and responsibilities of this position.The Purchasing Specialist has authority to identify the occurrence of departures from the quality system or from the procedures for carrying out purchasing and inventory control, so long as such action does not deviate from established company guidelines, is consistent with sound business or technical judgment, and follows the practices of the laboratory.Main Assignment:The Purchasing Specialist will manage the purchasing of all consumables and manage inventory levels, creating a system for managing laboratory requests, receiving items, delivering special orders, following up on pending orders and back ordered items, sourcing special requests, as well as working with the current Fisher stock clerk to ensure adequate supplies are on hand at all times.The Purchasing Specialist will keep all stock status current and timely order and receive all items. Monitoring the performance of approved vendors in conjunction with Quality.Specific Assignments:Responsible for the majority of lab ordering, receipt, delivery, and tracking.Responsibilities will include monitoring inventory levels of consumable items for all departments.Submitting and tracking purchase orders in the purchasing system, Coupa, to maintain sufficient inventory levels in order to support ongoing and planned production and services, adjusting carrying capacity based on actual and forecasted run rates.Receiving ordered items in appropriate systems and submitting paperwork to Finance to process invoice and payment.Provide support to the laboratory departments in the identification, cost management, and acquisition of materials.Identification of vendors, appropriate materials, product numbers, pricing, and specifications.Complete ongoing qualification of current vendors and assist in the vetting and approval of new vendors.Address ongoing issues related to material availability, including working with multiple suppliers to identify alternatives, address backorders, and meet expedited demand.Manage standard materials – use of ERMD as deemed appropriate.Manage all specialized materials orders.Verify quantity and quality for all deliveries and sign accordingly.Refuse incorrect deliveries or otherwise arrange for returns.Responsible for entering requisitions in Coupa based on order requests.Frequent email and phone contact with co-workers, external vendors, and shippers.Responsible to track POs for full receipt over time and follow-up with incomplete or missing orders.Receive items electronically in Coupa database on a daily and as-needed basis.Physically deliver packages to specific people and locations multiple times throughout the day.