Vacancy expired!
Please note that this is a 2 year contract position. Top 3 skills:CommunicationOutlook familiarityStrong follow-up skillsThis position is in Titusville, New Jersey, 3 days per week in the office minimum; can work from home the other two days.Friday work from home.1 day a week - Raritan officeThe Senior Administrative Assistant is responsible for providing comprehensive administrative support primarily to two Vice-Presidents on the Company and will also offer general support to the greater Supply Chain team located in Titusville. They will act as the point person and go-to for questions regarding office-related matters such as catering, shipping, arranging A/V support, conference room reservations and supplies.Primary Responsibilities• Performing project coordination duties and administrative support for two VPs in Supply Chain• Manage calendars for two VPs; sending out invitations through Outlook and working with other assistants to find mutually convenient times for meetings• Booking domestic and international travel using Concur• Processing expense reports using Concur• Maintaining files and assigned projects as needed• Communicating effectively and articulately with all levels of the organization• Handling confidential documents and material as needed• Assisting in the preparation for meetings; ordering catering, setting up Zoom calls and arranging A/V• Partnering with teams on Purchase Orders and eMarketplace orders as needed• Achieving results in the absence of day-to-day guidance• A minimum of a high school diploma is required, Associates degree is preferred• A minimum five (5) years high-level assistant/office management experience ideally in a fast-paced environment is preferred• Strong organization skills are required• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks• Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment• Ability to prioritize and execute tasks with minimal direction or supervision is required• Highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint is required• Experience with systems like eMarketplace, Concur, Workday is preferred• Excellent listening, analytical, facilitation and organizational skills is preferred• Strong collaboration, influencing and relationship development skills is preferred• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile and rapidly changing environment is preferredApplicants must provide their phone number. Reference job number A3381.
Vacancy expired!