Vacancy expired!
PROJECT COORDINATOR LAWRENCE TOWNSHIP, NJ Hybrid: 2+ days Onsite. Project Description:
- Project Inquiry Support/Project Intake:
- Keep potential project grid up to date.
- Assist in maintaining of electronic folders.
- Attend & capture project scope details & meetings.
- Development/dissemination of documents/presentations/decks related to potential projects.
- Support development of Shared folders used to illustrate different capabilities.
- Support scheduling of meetings or run smaller meetings.
- Activating Projects/Production Support:
- Adding new projects to Project Log with all necessary project details.
- Creating project folder on Sharepoint; placing Brief and Estimate and any other documents (e.g., storyboards, scripts, etc.) in folder(s).
- Alerting team on status of documents.
- Grant FTP access for employees and vendor partners.
- Confirm vendor PO's have been opened.
- Book/coordinate travel for locations shoots, as needed.
- Assist producers with ordering or purchasing necessary catering and craft services for all remote and studio productions through both the cafeteria and outside vendors.
- Assist in retrieving guests from the reception desk when necessary.
- Support team on active production days.
- Document maintenance:
- Keep Project Log updated and current.
- Keep Producer Assignment sheet updated and current.
- Coordinate with other department members in delivering timely and accurate financial reports when requested.
- Closing projects:
- Confirm producer has closed out project on Sharepoint.
- Update Project Log with final actuals, closing date.
- Upload high-resolution final versions of all videos to Content Central (including backlog of work that needs to be uploaded as well).
- Confirm all invoices are submitted.
- Other responsibilities as assigned.
- Note the candidate will not be creating videos.
- Bachelor's degree in Business Preferred.
- Knowledge of video production a plus, strong ability to work in fast paced matrix environment, high performer.
- Experience with ARIBA, Concur, and MS Excel are required.
Vacancy expired!