Office Administrator with QuickBooks Experience — Summary
Detail-oriented and highly organized Office Administrator with strong experience managing day-to-day office operations, financial recordkeeping, and administrative support. Proficient in QuickBooks for invoicing, billing, payroll, bank reconciliation, and expense tracking. Adept at coordinating schedules, maintaining accurate documentation, and providing excellent communication across teams and clients. Known for improving workflow efficiency, supporting management, and ensuring smooth and professional office operations.
Key Skills
QuickBooks (AP/AR, invoicing, payroll, reconciliation)
Office administration & clerical support
Vendor and client communication
Data entry & record management
Scheduling & calendar coordination
Basic bookkeeping & financial reporting
Microsoft Office / Google Workspace
File organization & office workflow management
Sample Job Description (Employer-Ready)
Office Administrator (with QuickBooks Experience)
Responsibilities:
Manage daily office operations, including scheduling, filing, and correspondence.
Enter and maintain financial transactions in QuickBooks, including invoices, payments, and expenses.
Perform bank and credit card reconciliations monthly.
Support payroll processing and maintain employee records.
Prepare financial reports and assist with budgeting when needed.
Handle vendor communications, purchase orders, and supply management.
Provide administrative support to management and staff.
Maintain accurate documentation and ensure compliance with internal procedures.
Qualifications:
1–3 years of office administration or bookkeeping experience.
Proficiency in QuickBooks
Strong communication, organization, and multitasking skills.
High attention to detail and accuracy.