Vacancy expired!
Job DescriptionIn April 2020, our Company announced plans to consolidate our New Jersey campuses into a single New Jersey headquarters location in Rahway, NJ by 2023. Therefore, this role will be temporarily based in a and exact timing of the departmental move to Rahway, NJ will be communicated at a future date.The Research and Development division HR department has an opening for a HR Coordinator who will be responsible for supporting the Vice President, Human Resources Research Laboratories.The individual selected must have the ability to prioritize and complete deliverables across various stakeholders, have strong verbal and written communication skills, ability to work both independently and collaboratively, be comfortable with multi-tasking on diverse responsibilities, be flexible, and able to work in a fast paced, deadline-driven environment. A high degree of professionalism and confidentiality is required due to the sensitive nature and policy requirements for human resources data. The ability to build and manage relationships in a cross-functional, matrix organization is necessary. A strong orientation toward data analytics, comfort working with systems and Microsoft applications is required.Responsibilities include, but are not limited:Partner across the different internal and external organizations to assist and help ensure Research and Development division HR team needs are met, including providing assistance in terms of troubleshooting issues, related HR policies, processes, or procedures, adhere to all compliance and policy requirements of HR and the company.
In collaboration with and under limited supervision of manager, supporting the leadership team in the administration of various processes, special projects, headcount, budgeting, and other projects for the Company, Division, and department.
High attention to detail, prioritization of work, and management of deliverables and follow-ups with little supervision.
Creating and distributing highly confidential reports.
Responding effectively and in a timely manner to numerous stakeholders to answer questions and direct people to the right resource to resolve problems.
Represent the Research and Development division HR team to internal and external stakeholders, partner across the organization as needed to meet objectives.
Managing the calendar, including appointments, meetings, conferences, and travel arrangements for the VP and team members as needed.
Manage team sites, electronic files, and other data in a systematic way and detailed way for enduring use.
Preparing, processing, and reconciling expense reports, purchase orders, and payment requests, as needed. Leading the work of tracking budgets and costs.
Maintaining appropriate filing system to provide prompt retrieval of all reports, correspondence, and other materials while maintaining compliance related to company retention schedules and legal holds.
Education:Required: High School Diploma or equivalent
Preferred: Advanced education or certifications (e.g. Associate’s Degree, Certified Administrative Professional, Project Management Professional Certification)
Required Experience and Skills:Ten (10) years administrative experience and five (5) years’ experience supporting a senior executive
Advanced computer skills (Excel, Power Point, MS Word, etc.) and operation of other related programs, including advanced knowledge of SAP and other company systems. Preparing sophisticated PowerPoint presentations and complex Excel spreadsheets. Ability to prepare and assist with elaborate PowerPoint presentations and manipulate/ work with advanced Excel spreadsheets.
Exceptional level of administrative, organizational, planning and follow-up skills with demonstrated accuracy.
Ability to handle highly sensitive information with discretion and confidentiality (this will be critical to the position).
Previous experience managing budget
Demonstrated experience coordinating/scheduling multi-leg domestic and international trips requiring the processing of visas/passports.
Exceptional interpersonal skills and the ability to manage relationships with internal and external parties are essential, including displaying flexibility and sensitivity with others across other geographies, languages, and cultures.
Must be able to work under pressure and handle multiple tasks, as well as demonstrating accuracy, attention to detail, the ability to exercise initiative, flexibility, tact and good judgment, be diligent and proactive in anticipating needs, and maintain a high level of confidentiality.
Effective business communications - both written and oral to interact with company executives, managers and employees.
The person must be able to work independently and be a "self-starter" with the ability to prioritize.
Ability to problem solve through investigation and solution identification.
Preferred Experience and Skills:Strong working knowledge of our company, its policies and procedures, and familiarity with the various divisions and functions.
Experience in HR.
Knowledge of HR Reporting tools including VISIER, Workday.
Project management experience.
Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.Who we are …We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.What we look for …Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.NOTICE FOR INTERNAL APPLICANTSIn accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.New hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law, to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in health services, customer facing commercial, or research based roles, will be required to be fully vaccinated as a condition of employment.Current Employees apply HERE (https://wd5.myworkday.com/msd/d/inst/1422$1533/rel-task/3001$14.htmld)Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)US and Puerto Rico Residents Only:Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.For more information about personal rights under Equal Employment Opportunity, visit:EEOC Poster (https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf)EEOC GINA SupplementOFCCP EEO Supplement (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf)Pay Transparency NondiscriminationWe are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.Residents of Colorado:Click here (https://survey.sogosurvey.com/Survey1.aspx?k=SsQYWYYQsQRsPsPsP&lang=0) to request this role’s pay range.Search Firm Representatives Please Read CarefullyMerck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.Employee Status:RegularRelocation:No relocationVISA Sponsorship:Travel Requirements:Flexible Work Arrangements:Shift:Valid Driving License:Hazardous Material(s):Number of Openings:1Requisition ID: R184952
Vacancy expired!