Job Details

ID #12359484
State New Jersey
City Summit
Job type Contract
Salary USD Depends on Experience Depends on Experience
Source Pyramid Consulting, Inc.
Showed 2021-04-18
Date 2021-04-14
Deadline 2021-06-13
Category Et cetera
Create resume

Equipment Purchasing and Service Agreements Specialist

New Jersey, Summit, 07901 Summit USA

Vacancy expired!

Immediate need for a Job title

Equipment Purchasing and Service Agreements Specialist experience in the

Pharmaceutical

Industry. This is 6

+ Months Contract position for the location

Summit, NJ. Please review the job description below:

JOB ID # 20-17215Description:

Purpose of the Position:Equipment Purchasing and Service Agreements Specialist will provide support to the Equipment Commissioning and Qualification (ECQ) department to achieve its business objectives. Responsibilities include coordination of service agreements, contracts, and purchase orders between internal clients, external service providers, and other stakeholders such as the Legal and Quality Assurance departments. The incumbent will coordinate the purchase of new analytical and manufacturing equipment according to established policies and procedures, and manage multiple requests and ongoing work activities of low to moderate complexity to ensure on time completion. Other responsibilities include management of electronic records, track departmental maintenance and equipment budgets by processing and reconciling invoices for services rendered and equipment purchased, and delivering timely updates to Business Process Owners and ECQ Management.

Essential Functions:

Customer Interaction
  • Interact with business partners and customers to identify and deliver the service agreements and purchase orders needed to meet the business needs and timing requirements
  • Deliver timely updates to Business Process Owners and ECQ Management on status and budget.
  • Use Microsoft software to produce documents, reports and presentations

Purchasing Activities
  • Serve as main point of contact for receipt of equipment request forms.
  • Liaise with equipment requestors and owners as necessary.
  • Liaise with engineering to support completion of User Requirement Briefs.
  • Create Capital Appropriation Requests (CAR) and help to drive them through the system.
  • Create Oracle purchase requests and help to drive them through the system.
  • Drive activities associated with the creation and execution of master purchasing agreements
  • Liaise with representatives from the Legal department for the execution of Contracts and the Finance department for issuance of Purchase Orders
  • Liaise with Vendors for obtaining agreement and contract sign off
  • Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements.

Service Contract Support Activities
  • Participate in activities associated with the creation and execution of service agreements
  • Liaise with Legal for the execution of Contracts and Finance for issuance of Purchase Orders
  • Liaise with Vendors for obtaining agreement and contract sign off
  • Monitor all changes ensuring timely amendment finalization and implementation ensuring no lapse of services
  • Track departmental maintenance budgets by processing and reconciling invoices for services rendered
  • Responsible for creating and maintaining all records in accordance with record retention policies and legal requirements
  • Maintain asset service requirements and schedule in CMMS system
  • Update and maintain departmental electronic records using appropriate software

Promotes and provides excellent customer service and support
  • Regularly reviews, prioritizes and promptly responds to customers’ equipment purchasing and maintenance contract support requests.
  • Maintains a positive relationship with all members of the Equipment Commissioning & Qualification department and site customers while promoting a positive team environment.

Communication and Management of Timelines
  • Manages workload of multiple projects and priorities across different departments that the ECQ organization supports.
  • Develops an effective mechanism for communicating the current status of all equipment purchases and service agreements to all affected stakeholders.
  • Continually seeks opportunities to increase internal client satisfaction and deepen client relationships.
  • Provides data to be used for metrics purposes.

Required CompetenciesKnowledge, Skills, and Abilities:

Knowledge, Skills & Abilities:
  • Highly proficient computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business applications.
  • Working knowledge of enterprise business systems such as Oracle or SAP
  • Working knowledge of CMMS systems such as BMRAM or Maximo
  • Knowledge of accounting principles. Experience with departmental budget management
  • Strong written and verbal communication skills. Highly proficient at writing wellformulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Experience with technical writing and document development / generation.
  • Excellent interpersonal skills with experience dealing with a diverse workforce.
  • Ability to analyze situations and develop solutions. Modifies approaches and procedures to issues as they arise.
  • Strong multitasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously
  • Familiarity with FDA and EU compliance regulations
  • Basic understanding of legal contracts and contract processes.
  • Basic understanding of Capital Appropriation processes.
  • Ability to create and analyze meaningful metrics.

Competencies:
  • Professional Knowledge
  • Problem Solving
  • Team Player / Building Relationships
  • Multitasking
  • Customer Focus
  • Action and detail oriented
  • Active Listening
  • Decisive

Education & Experience:
  • BA / BS degree or acceptable combination of education and practical experience
  • Minimum 3 years of maintenance/engineering project coordinating / planning experience, preferably in a pharmaceutical environment.
  • Minimum 3 years of experience in purchasing of laboratory equipment.

Working Conditions:

Physical / Mental Demands:· Occasional stooping, bending, stretching, pushing, pulling, reaching and/or lifting up to 25lbs· Ability to sit, stand, walk and move within workspace for extended periods· Ability to perform repetitive tasks including hand to finger manipulations, grasping, pushing and pulling.

Environmental Conditions:· Primarily office environment· Ability to work safely and effectively when working alone, or working with others.

Our client is a leading

Pharmaceutical Organization and we are currently interviewing to fill this and other similar Contract positions. Qualified candidates should apply online for immediate consideration.

Vacancy expired!

Subscribe Report job

Related jobs