Executive Assistant

Job Description

The Executive Assistant will directly support the COO, CFO and General Counsel for North America region. Provide administrative support including coordination of a variety of high-level, confidential, and sensitive internal and external communications, manages complex projects and events; coordinates travel arrangements; meeting logistics; develops and maintains positive liaison relationships with various internal and external customers compiles and coordinates data for a variety of complex reports, presentations, and oral/written communications. Must have the ability to effectively communicate via phone and email ensuring all duties are completed accurately and delivered with high quality and in a timely manner. Responsible for confidential information and timely interactions.

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Arrange logistics for appointments and meetings, including agendas.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Manage internal and external communications.
• Develop and maintain positive liaison relationships with various internal and external customers.
• Prepare reports, collect, and analyze information, develop presentations.
• Submit and reconcile expense reports as necessary.
• Maintain client confidence and protect operations by keeping information confidential.
• Coordinates lunch for executives as needed.
• Process and submit expense reports.
• Support COO and NAM business leader through marketing requests and incoming leads.
• Supports the finance department as an administrator of company credit cards.
• Provide back-up support to administrative and office management team as needed.
• Perform additional duties assigned by executive leadership.

Qualifications

• Minimum of 5+ years’ relevant experience (Required)
• HS or GED required (Required)
• Bachelor’s degree (Preferred)
• Must be proficient in Excel, Word, and PowerPoint/Keynote

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back.Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.