Administrative Assistant

Description We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, located in Melville, New York. This role will involve offering administrative support to the Asset Management Department that services cooperatives, condominiums, and homeowner associations. Responsibilities: Offer customer service support via telephone to property managers, ensuring their inquiries and concerns are addressed promptly and effectively. Type and manage correspondence, ensuring communication is efficient and accurate. Create, maintain and update various spreadsheets, ensuring data accuracy and timely updates. Prepare monthly meeting reports for Boards, ensuring data is accurate and the information is presented in a clear and understandable manner. Utilize Microsoft Word, Excel, and Outlook to perform day-to-day tasks and manage customer data. Handle high-volume customer service calls, ensuring customer satisfaction and efficient service. Perform multi-tasking duties, managing multiple tasks and deadlines efficiently. Conduct scanning and other general office duties, maintaining an organized and efficient work environment. Use your skills in Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform your duties. Schedule appointments and meetings as required, ensuring efficient time management. Requirements Minimum of 2 years' experience in an administrative role within the Real Estate Property/Facilities Management industry Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) Excellent customer service skills and experience in a customer-facing role Experience in handling inbound and outbound calls Proven ability to schedule appointments effectively Strong data entry skills with attention to detail Ability to manage email correspondence efficiently and professionally Must have strong organizational and multitasking skills Excellent verbal and written communication skills Ability to work independently and as part of a team High level of professionalism and confidentiality is crucial to this role. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .