Company Overview: City Wide Apartments is a leading real estate brokerage firm dedicated to providing exceptional service to our clients in the vibrant neighborhoods of New York City. We specialize in connecting individuals and families with their ideal rental properties and facilitating seamless transactions. As we continue to grow, we are seeking a highly organized and proactive Executive Assistant to join our dynamic team. Our team has met or exceeded our growth forecast for each of the last 4 years, we expect the same to be true in 2024!
Job Description: We are looking for an experienced Executive Assistant who is adept at multitasking and thrives in a fast-paced environment. The successful candidate will play a crucial role in supporting the operations of our brokerage company, assisting key personnel, and ensuring the smooth flow of administrative tasks.
Responsibilities:
-Answering phones and responding to emails in a professional and courteous manner.
-Compiling rental applications, verifying information, and ensuring all necessary documentation is complete.
-Creating compelling apartment listings with accurate details and captivating descriptions to attract potential tenants.
-Stocking and organizing office supplies to maintain efficient office operations.
-Handling outgoing mailers and ensuring timely delivery to recipients.
-Running various errands as needed, including but not limited to picking up documents, supplies, or materials.
-Managing calendar reminders and scheduling appointments for executives and team members.
-Coordinating and managing holiday gifts for clients, including selection, ordering, and delivery logistics.
Qualifications:
-Previous experience as an Executive Assistant or in a similar administrative role, preferably within the real estate industry but not necessary.
-Excellent communication skills, both verbal and written, with a strong attention to detail.
-Proficiency in Google Suite and other relevant software applications (Adobe Acrobat).
-Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
-Strong problem-solving abilities and the capacity to work independently with minimal supervision.
-A positive attitude, professionalism, and a willingness to adapt to changing priorities.
This position offers an exciting opportunity to be an integral part of a dynamic team in the real estate industry. If you are a self-motivated individual with a passion for organization and efficiency, we encourage you to apply. In addition to your salary you will have the potential to earn $15,000 in commissions or more. Our current assistant has earned far more in commissions per/yr.
To apply, please submit your resume and cover letter detailing your relevant experience and why you would be a great fit for this role. We look forward to reviewing your application!