Vacancy expired!
Job DescriptionOur company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where our company has codified its 130-year legacy. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.We know that our people are the key to our success, which is why our Human Resources team works to attract, develop, retain and inspire our people so that they can learn, grow and make a true impact on the world. Together we collaborate to create a culturally rich, diverse organization ensuring we remain innovative and agile.The Payroll Specialist is responsible for ensuring compliance with Federal, State, and Local payroll tax and garnishment regulations for the US. This includes:
Partnering with ADP to ensure accurate data entry for multi-state payroll under strict deadlines while ensuring all entries and system outputs are in compliance with all state and federal laws
Ensuring payroll processes follow existing regulations and that new regulations are identified and implemented promptly by our company and/or ADP.
Researching payroll related issues and providing recommendations for remediation and sustainable process improvements within the payroll process.
Resolving escalated employee cases and inquiries.
Supporting other payroll team-members with processing when necessary.
Process Bi-weekly multi-state payrolls for more than 28000 employees
Review payroll inputs from various internal sources, to ensure accurate payroll processing for multiple payrolls
Work with HR team to aggregate employee data relating to new hires, terminations & bonus payments during each pay period to accurately process payroll for that period
Audit current processes to reduce the number of payroll related errors
Validate and Balance RPDEs and submit Batch Totals to ADP per pay group.
Complete Action Items in ADP portal with a list of RPDEs and flagged items to be reviewed by ADP during processing.
Process Legal Agreements
Process vacation for terminated employees
Experience with complex transactions including Inpats, Expats, Stock Options
Supporting Internal/External Audits
Experience working with Service Tickets via Service Now
Experience with Project to include Mergers, Acquisitions, Streamlining Process-Progressive Thinker
Experience in COS Environment
Time and Attendance System Management
Union CBA and Time Configuration
Proven Analytical Skills/ Detailed Oriented
Experience in a Shared Services HR environment
Continuously recommend process Improvement Initiatives
Primary Duties & Responsibilities:Internal Company Processes & Policies
The ability to work independently, part of a team in a fast-paced environment to deliver results to deadlines
Directly interface with ADP to ensure that all Payroll related actions are provided accurately and efficiently.
Respond promptly to inquiries by employees. This may be in the form of audits or correspondence
Provide support on all mergers and divestures.
Will serve as backup to the Puerto Rico team and non-exempt payroll
Monitors internal controls to verify that input and processing of all payroll data including wages, garnishments, applicable wage taxes and other miscellaneous wage/benefit programs, calculations, and deductions meet expectations, in conjunction with best practices.
Creates and reviews audit and management reports at the appropriate time in accordance with the production schedule.
Ongoing Process Improvements
Assists Payroll Manager with the development and maintenance of internal client policy documentation related to payroll processing.
Provides recommendations on changes to policy, procedures or rules that influence or affect the administration of payroll and communicates recommendations and business decisions to the Payroll Manager, as appropriate.
Works with ADP on changes, updates, and/or additions to any current processes, to include areas of processing, Employee Service Center impact and updates to the COS Knowledge Base.
Other Duties (as Necessary)
Works with ADP to research and deliver data related to activities which occurred prior to the start of ADP service delivery.
Required Education & Experience:Education: Minimum of a bachelors degree, or currently in pursuit of degree completion, or equivalent relevant work experience in Human Resources or related discipline with 3 years of experience in Payroll, HR or related discipline (with a masters degree, minimum experience is 1 years)Required Experience:
3 years of experience in Payroll, HR, or related discipline
Strong understanding of Compliance related to Payroll Processing-Wage and Hour Laws (Federal, State, Local)
Ability to prioritize effectively and work under tight deadlines.
High Volume Processing
Strong Excel, Power Point experience
Excellent written and oral communication and interpersonal skills along with high personal integrity, credibility, and energy.
ADP System Experience
Time and Attendance Support via entries, edits, configuration
Union Payroll Processing Experience
Preferred Experience:
Experience in using HR Information Systems (HRIS) for both data storage and analysis
Experience in coordinating and monitoring payroll processing functions or vendors performing these functions
Knowledge of HR business processes through experience working with interdependent groups (i.e., Finance and Human Resources) that are impacted by the payroll process.
Bachelor’s degree in accounting or a related discipline
COS experience
Service Now
Workday
Union CBA and Time Configuration
Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.Who we are …We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.What we look for …Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.NOTICE FOR INTERNAL APPLICANTSIn accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.Current Employees apply HERE (https://wd5.myworkday.com/msd/d/inst/1422$1533/rel-task/3001$14.htmld)Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)US and Puerto Rico Residents Only:Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.For more information about personal rights under Equal Employment Opportunity, visit:EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088EEOCKnowYourRights1020.pdf)EEOC GINA SupplementPay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp%20EnglishformattedESQA508c.pdf)We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)Search Firm Representatives Please Read CarefullyMerck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.Employee Status:RegularRelocation:VISA Sponsorship:Travel Requirements:Flexible Work Arrangements:Shift:Valid Driving License:Hazardous Material(s):Requisition ID: R241101
Vacancy expired!