Executive Assistant

Job Description

The Executive Assistant provides excellent customer service and organizational skills in a fast-paced organization. The Executive Assistant will utilize skills to perform various administrative tasks to reduce the workload on company executives.

Location: Raleigh/Durham, NC. Hybrid work environment.

Responsibilities

• Manage professional and personal scheduling for executive leadership team, including agenda, mail, email, calls, travel arrangements, client management, and other company logistics

• Coordinate complex scheduling and extensive calendar management, as well as management of content flow and information to senior executives

• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation and meal coordination

• Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of document management and contact database

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Organize team communications and plan events, both internally and offsite

• Represent the executive leadership team in a highly professional manner

• Perform general office duties, including maintaining office supply inventory and ensuring operation of office equipment

• Communicate/engage with customer, partners, vendors, and other third parties

• Carry out personal requests from time to time as needed

Qualifications

• Bachelor's degree or equivalent experience

• Superb written and verbal communication skills

• Strong time-management skills and the ability to organize and coordinate multiple projects at once

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Ability to keep company confidences

• At least one year of Senior Executive administrative experience

• Prior experience in a fast-paced software technology company a plus

Additional Information