Job Details

ID #2673029
State North Dakota
City Westfargo
Full-time
Salary USD TBD TBD
Source Crary Industries Inc
Showed 2019-09-01
Date 2019-09-01
Deadline 2019-10-31
Category Et cetera
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Accounts Payable/Receptionist

North Dakota, Westfargo 00000 Westfargo USA

Vacancy expired!

Objective: Process Crary Industries accounts payable invoices, welcome receptionist to all visitors, answer phones. Provides clerical and bookkeeping assistance.Scope: This position is in charge of all accounts payable invoices and related issues, as well as, answering phones. The job responsibilities and requirements may change as needed to provide efficient work flow with Crary Industries job responsibilities, and other needs. Organizational Relationships: Reports to Crary Industries Director of Finance and coordinates with the Controller. This position will involve working with Crary Industries buyers, shipping and receiving and generally all other Crary Industries office personnel. Responsibilities, Duties, and Authority Levels:Manage Accounts PayableIn charge of all accounts payable invoices received for purchases. Data entry of accounts payable invoices and printing of reports.Filing of vendor invoices and accounts payable paperwork. Resolve all receiving errors that relate to invoice/purchasing issues.Printing and mailing accounts payable checks according to schedule.Upload checks to bank for positive pay reporting. Resolve Crary Industries employee questions concerning invoices: prices, missing copies, general ledger account numbers charged or related issues. Resolve vendor questions concerning payments of invoices or related issues.Maintain use tax related information. Reconcile vendor statements. Maintain and prepare annual 1099 forms and information for vendors and IRS. Responsible that all accounts payable related files are created and maintained.Other tasks as requested by Controller. ReceptionistGreet and assist all Crary Industries visitors. Process mail: open, date stamp, sort, and distribute all income mail. Pickup mail at post office. Telephone coverage. Receive incoming phone calls and forward to the appropriate individuals and departments within company.Process, sort, and distribute incoming faxes. Provide walk in applicants with job application forms and information.Maintains reception area, conference rooms, and kitchen areas.Assist with setup in conference/meeting rooms as necessary.Enter product warranty registration.Accounting Duties:Weekly: Make general journal entry from manual checkbook.Assist controller with month end reporting including but not limited to: completing supplemental schedules and making journal entries.Write and maintain policies and procedures relating to Accts. Payable and others as requested.Backup for Accounts ReceivableThis position acts as the primary backup for the accounts receivable function. This position will perform the following duties in the absence of the primary position holder.In charge of invoicing all Company shipments.Resolve shipping errors that relate to invoice/shipping issues.Processing customer credits.Resolve customer questions concerning invoices: price, discounts, etc.Responsible for recording cash receipt including bank deposits and credit card payments. Apply collections to customer accounts in software.V. General Office DutiesAbility to prepare word or spreadsheet document upon request by using Microsoft Office Word and Excel. Monitor and maintain supplies in fax printer and in copier located on 1st floor. . Weekly: Monitor office and mail supplies. Also monitor postage meter funds replenish when funds are less than $1,000.Ability to operate and to teach others how to fax and program outgoing fax machine. Ability to operate and to teach others how to operate the postage machine, scale, and answer postal rate information questions. Load any of the office machines if and when needed with supplies: i.e. fax machine, copiers, etc. Other assignments as directed by your supervisor or related G. and A department personnel. REQUIRED EDUCATION, EXPERIENCE AND SKILLS:Two year post secondary business related education preferred, or equivalent working experience in accounting related fields of Accounts Payable and Accounts Receivable.Ability to accurately input da

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