Vacancy expired!
Professional services firm in the Springboro-Franklin area is seeking an aggressive, highly energetic & experienced Executive Assistant. This is a long term, team position reporting directly to the President and requires an experienced, detail oriented, results driven individual.
The primary responsibility for this position is being the support hub of office operations. This is done by providing office support by answering phones, planning & scheduling, maintaining office supplies and interacting with vendors and vendor accounts. Perform word processing and formatting for project deliverables to include letters, memos, charts, reports, specifications and contracts in line with company templates and format. Set up new projects and clients, create and maintain company data base. Maintain client accounts and oversee employee time by inputting employee time to appropriate projects and line items; ensuring accuracy. Create-edit pdf files, draft power point presentations and seek out requests for proposals. Coordinate with satellite office(s). Perform monthly client billing, assist with internal accounting for account receivables. Develop marketing materials, maintain company website and create & maintain social media outlets. Attention to detail as well as planning and organizational skills are essential. Support onboarding of new employees by performing basic HR functions through orientation.
Minimum of 3 years of direct related experience. A college degree in accounting, business administration, marketing, communications or similar degree is preferred. Must be able to work efficiently with minimal supervision; exercise discretion, independent judgement, confidentiality and diplomacy.
Advanced knowledge of Quick Books, Microsoft Office programs (word, excel, outlook, power point and project) and Adobe and/or Bluebeam programs is required. Must be capable of working after hours as needed; on short notice, sometimes same day to ensure deadlines are met.
Major Medical & Dental available with other benefits. An equal opportunity employer. Send resume and salary requirements in confidence. Due to the COVID 19 Pandemic, interviews will be conducted via teleconferencing with audio and video using Microsoft Teams or Zoom
Vacancy expired!