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Project Coordinator-Retail Construction ProjectsJob ID123422Posted04-Jun-2023Service lineGWS SegmentRole typeFull-timeAreas of InterestAdministrative, Construction, Project ManagementLocation(s)Atlanta - Georgia - United States of America, Cleveland - Ohio - United States of AmericaAbout the roleRemote role providing administrative support to the retail construction project management team with data reporting, scheduling, and invoicing.What you’ll doPrepares standard project status reports for project delivery team or work group, client, and management. Reports typically include status update, budget, schedule, and risk.Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and acquires vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.Enters project information data (project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).Processes documentation for project commitments (Agreements, Contracts, Work Authorizations, Purchase Orders).Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.Acts as a point of contact for raised matters among the team.Assists in project close-out procedures for all projects including arranging archiving of hard copy files; receipts of vital close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of as built and CAD drawings for submission to CAFM, and collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & performance data.Assists with project administration deliverables (meeting minutes; budget tracking; schedule updates; move management; closeout).What you’ll needTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
High School diploma or General Education Degree (GED) required. Associates Degree (AA/AS), College Diploma in Architecture or Engineering Technology or equivalent preferred.
Minimum of one year of project coordination experience.
Intermediate skills with project management software and Microsoft Office Suite products.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
Ability to effectively present information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Organizational skills. Ability to complete multiple tasks as assigned.
Why CBRE?
FORTUNE 500 #126
FORTUNE Most Admired Company #1 in real estate for third consecutive year; Ten years in a row on the list!
Forbes Named one of the best large employers in America and one of the World's Best Employers!
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Vacancy expired!