Job Details

ID #45859765
State Ohio
City Highlandheights
Full-time
Salary USD TBD TBD
Source Aston Carter
Showed 2022-09-20
Date 2022-09-21
Deadline 2022-11-19
Category Et cetera
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Administrative Assistant

Ohio, Highlandheights 00000 Highlandheights USA

Vacancy expired!

Description:Primary duties and responsibilities include the following. Other duties may be assigned.  Perform general administrative duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.  Create and maintain various office records such as work tickets and accrual work sheets for invoices. Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.  Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials.  Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.  Schedule inspectors, backflow fitters and fire extinguisher technicians for all backflow inspections and/or service to be completed.  Process all service and inspection accruals.  Be responsible for Company credit card receipt tracking, acquiring all necessary information.  Perform billings for service and inspection jobsESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Generate or produce reports as requested Meeting note taking and follow up with participants Scheduling of meetings, creating agendas and assist in presentations Assist in answer and returning phone calls Editing and proofing of Word/Excel documents and PowerPoint presentations Scheduling travel as well as maintaining expense reports Maintaining individual and company licenses Assist with physical and virtual organizationSkills:Administrative support, excel macrosAdditional Skills & Qualifications:To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or GED is required. 3+ years of administrative experience is required. Previous experience in the construction industry is a plus. Significant experience with Microsoft applications (i.e. Word, Powerpoint, Excel) is required.  Ability to think strategically, make sound dec High School Diploma or GED is required.  3+ years of administrative experience is required. High level of experience in Excel. Use of Macros is required. Experience with Microsoft Teams is required. Construction industry or engineering experience is a plus. Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel) is required. Proven knowledge of Bluebeam is preferred Knowledge of general office machines and telephone systems is required. Ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Excellent written and verbal communications skills are required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment is required. Complying with all operating policies, procedures, executed Plans, and Programs is required.About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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