Administrative Assistant

Overview

• Responsible for overseeing pre-course and post-course reviews between the Dean and Associate Dean and Course Directors.
• Manage the Education Working Group (EWG) schedule.
• Process EWG waiver letters if appropriate; ensure the school operating instructions are current and up to date; arrange visits and support visits hosted by the school.
• Update and maintain additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings.
• Oversee the new employee in-processing system and arrange for official photos and name plates for all assigned individuals; prepare letters for Functional Area Instructors that come to the school to teach.
• Update the school staff and CE senior leader board.
• Track suspense requirements in the Government-provided system.
• Oversee administration of and assist staff and faculty with use of the Automated Time Attendance and Production System - ATAAPS timecard system, DTS, and personnel databases such as Air Force Records Information Management System (AFRIMS), the Defense Civilian Pay System (DCPS) and other organizational databases.
• Ensure the faculty consulting database is updated; assist with internal and external strategic communications.
• Provide a wide range of other administrative support services to the AFIT/CE faculty and staff in support of courses and programs managed by the school, as required.
• Assist with presentation formatting, including but not limited to properly setting the aspect ratio, converting to PDF format, and uploading to the LMS.
• Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured through Government channels.

• Clearance: Tier 1
• GED and two years of relative experience
• Proficient in providing administrative support, and experience with database or tracking systems management
• Experience with Microsoft Office Suite, ADOBE.