Job Details

ID #2008549
State Oregon
City Bend
Full-time
Salary USD TBD TBD
Source Oregon
Showed 2019-03-21
Date 2019-03-21
Deadline 2019-05-20
Category Admin/office
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Office Manager & Transaction Coordinator for Real Estate Company (Downtown Bend)

Oregon, Bend 00000 Bend USA

Vacancy expired!

Organizational Structure: Premiere Property Group is a growing entrepreneurial real estate firm made up of independent Real Estate Brokers who deliver professional real estate services in a range of locations areas of expertise. The Transaction Coordinator / Office Manager reports to the VP of Operations.

Function: The Transaction Coordinator / Office Manager provides first-rate customer service and professionalism assisting Brokers in their transactions and as a representation of the company's standards of practice by front desk, phone and email. This position provides transaction assistance that supports brokers and their clients within a listing and/or sale transaction and supports all company personnel on internal operations as needed.

Essential Duties:

Listing Coordination for Brokers:

- Review all contracts & paperwork for accuracy and completeness

- Organize all paperwork and input into Skyslope; continue to maintain Skyslope file until closing.

- Input and maintain in RMLS

- Order Sign Post

- Order Pictures and Virtual Tours if necessary

- Create Flyer

- Advertise on Craigslist.com 3 x per week

- Order Seller/Buyer Home Warranty (as required)

- Listing updates including price change, disclosures, comments, features. . .

Pending Sale Coordination for Brokers:

- Review all contracts & paperwork for accuracy and completeness

- Create a Closing Action Report which tracks key closing dates, provisions, events & timelines of the transaction

- Email Closing Action Report & complete Sale Agreement and all updates to all parties in the transaction

- Complete Sale Input Data Sheet & maintain Skyslope until closing

- Order Buyers Home Warranty (if necessary)

- Email or Fax transaction documents on request to principles in the transaction

- Work with the Reviewing Broker as needed to complete file

Overall:

- Create a positive work environment for all PPG Brokers

- Maintain quality customer service to all clients and vendor relationships

- Basic office daily tasks:

Answer phones

Refill paper, toner

Make coffee, empty & load dishwasher

Maintain cleanliness of office and kitchen

Order marketing materials for Office Brokers

- Able to answer office questions

Requirements: The Transaction Coordinator must have strong customer service and organizational skills and be able to handle many transaction files simultaneously with a high degree of accuracy. It is critical that the person be friendly, helpful, flexible, approachable, professional, diligent and accurate. The ability to prioritize, to work under pressure and to utilize good time management skills is crucial to the success of the Transaction Coordinator.

The position demands knowledge of Microsoft Office programs including Publisher, Excel, and Word with the basic ability to create marketing pieces for Brokers. Familiarity with word processing, data base entry and reporting, Internet research, business equipment (such as telephone, fax, and photocopier) and office operations is required.

To apply, please reply by email with your resume. The position is available as soon as possible.

Vacancy expired!

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