Vacancy expired!
This position is responsible for expedient and accurate processing of Accounts Payable within County Administration, Operations. This work includes pending payment audits, processing of department voucher entry, back up vendor entry, issuing checks and processing positive pay. It will also support the implementation of new technologies such as ACH batch payments, voucher and vendor builds, as well as creating/updating documentation for cross-training purposes. This position will act as a liaison for outside departments, providing guidance and insight to software capabilities, often correcting voucher entry errors, sharing policy and procedures, and reconciling payments. We are looking for someone with a technical aptitude, who is well organized, has great customer service skills and is often sought out for advice or guidance.
To plan, assign and review the work of a fiscal clerical staff; to perform a wide variety of difficult and responsible work in connection with maintaining or monitoring fiscal and statistical records; and to perform related duties as assigned.
Schedule: Monday – Friday, 8:00 am – 5:00 pm
This is an AFSCME represented position
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2018-2021 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
EXAMPLES OF DUTIES - DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Supervises, plans, schedules, coordinates and assigns work of subordinates; posts, adjusts and balances accounts.
Instructs new employees; assists in evaluating employee performance.
Maintains records of financial data; assembles data from appropriate sources and prepares financial statements, summaries and reports requiring complex analysis of data; checks data for accuracy; performs analysis of data; meets with auditors and representatives of other agencies to assure compliance with accounting requirements.
Prepares and processes documents and adjustments where independent judgment is necessary, such
as where analysis of accounts is required to determine what entry, if any, is needed.
Audits claims and vouchers for accuracy, budget classification, discounts, legality, propriety and compliance with County procedures and contracts under general supervision where independent judgment is required.
Checks claims and vouchers for fraudulent or improper authorization and other discrepancies; resolves discrepancies requiring independent judgment.
Prepares reconciliation of amount received by the unit to the amount transmitted to other departments or deposited to the bank; performs audits on cash collection process and procedures.
Performs complex, manual mathematical calculations; creates complex computer worksheets and manipulates data in computer worksheets to analyze accounts or data.
MINIMUM QUALIFICATIONS:
Knowledge of:
Accounting and financial record-keeping methods, practices and procedures, especially as they pertain to
County accounting systems.
Department and office policies, procedures and rules.
Record keeping and report preparation procedures.
Computer and personal computer systems.
If assigned lead responsibility, basic principles of supervision, training and work coordination.
Ability to:
Perform complex financial record-keeping work.
Prepare clear and accurate financial statements, reports and analyses.
Perform a variety of technical accounting duties.
Apply general accounting and bookkeeping principles to specific County requirements.
Assist in the preparation of special reports.
If assigned lead responsibility, ability to train and coordinate the work of employees performing accounting clerical work.
Establish and maintain effective working relationships with those contacted in the course of work.
Type at a speed necessary for successful job performance.
Analyze situations accurately and adopt an effective course of action.
EXPERIENCE AND TRAINING; ADDITIONAL INFORMATION:
Training:
Equivalent to the completion of the twelfth grade; supplemented by specialized training in accounting, bookkeeping, finance or a related field.
Experience:
Three years of responsible financial, accounting or statistical record keeping.
An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.
Preferred qualifications
Specialized training in accounting and/or bookkeeping
Electronic filemanagement experience
Tobacco Free Campus Policy
The Board of County Commissioners wants to help Lane County be the healthiest county in the state. Effective October 1, 2018, any tobacco use, including vaping devices, will not be allowed inside or on the grounds of properties owned or occupied by Lane County including: All outdoor areas, parking lots, County vehicles, and personal vehicles while on County property.
Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Amendment Act and would like to request an accommodation, you may request an accommodation during the online application process, or request an accommodation by contacting the Department of Human Resources prior to the recruitment close date at 541-682-3124.
Vacancy expired!