Vacancy expired!
The Administrative Support Technician performs a wide variety of complex administrative support activities and independent decision making. This position will be working in the Public Works Department - Engineering Division.
Exciting full-time opportunity with a generous comprehensive benefit package including:
Medical, vision, dental with minimal or no monthly premium cost for family coverage
Life and long-term disability insurance
Paid vacation, sick leave, and holidays
HRA-VEBA medical savings account contributions
Oregon PERS retirement contributions
457 Deferred compensation for retirement planning
Medical and dependent care flexible spending (FSA)
Aflac and LegalShield voluntary products
On-site 24 hour fitness center and wellness program
Medford is one of the most beautiful areas of the Pacific Northwest and is located in Jackson County, Oregon. Situated in the heart of the scenic Rogue Valley, Medford, population 81,000, is the hub of Oregon's fourth-largest metropolitan area. Located along I-5 in southern Oregon, just 20 miles from the California border, Medford is surrounded by breathtaking mountains in a region featuring world-class outdoor recreation opportunities, including Crater Lake National Park and the Oregon Coast. As the largest city between Eugene and Sacramento, Medford is a growing city with a high quality of life, a growing economy and a moderate climate.
Please attach a resume and cover letter at the time you submit your application in order to be considered.
Typical Job Duties:
These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:
Responds to requests for information from the general public, internal departments, and employees, including: calls, correspondences, customer service interaction, distributing mail, etc.
Performs administrative duties, processing mail, filing, processes training requests, travel expenses, etc.
Uses office equipment, computers, software and programs effectively and efficiently.
Produces and distributes documents, extracts and compiles data for reports, processes records.
Uses prescribed procedures to process, distribute, record and destroy sensitive information and records; maintains and coordinates records retention activities.
Oversees various financial responsibilities, including: payroll and accounting, purchasing, accounts payable/receivable, purchasing card processing. Codes and processes invoices, purchase orders, etc.
Enters payroll information for employees or department.
Acts as the technology liaison, including database management.
Prepares and schedules meetings with staff and Commissions/Committees, prepares and distributes agendas, attends meetings, takes and distributes minutes, etc.
Supports/assists Director or other staff with: special events, projects, requests for proposals, capital improvements, comprehensive spreadsheets, public outreach, etc.
Creates, processes and tracks contracts. Acts as liaison with contractors to assist with City, State and/or Federal processes.
Produces proposals, notices, traffic impact press releases and contracts.
Manages department website.
Maintains contractor database, and coordinates contractor insurance certification.
Prepares agenda item commentaries and performs notary services for the department.
Takes and prepares meeting minutes, arranges lunches, and maintains records for the Traffic Coordinating Committee and Transportation Commission meetings.
Human resources liaison for personnel requisitions, hiring and promotional processes, maintains employee records, etc.
Reviews and works with confidential documentation.
Trains staff: software upgrades, database changes, mobile software changes, etc.
May be responsible for other administrative staff: assisting with work load, directing tasks, training, etc.
Upholds the core values of the organization and has strong customer service skills.
Must have the ability to handle job stress and interact effectively with others in the workplace.
Must be honest and truthful in all tasks and responsibilities.
Performs other related projects and duties as assigned.
Demonstrates regular, reliable and punctual attendance.
Job Qualifications:
Four years of progressively responsible experience in the principles, policies and practices of office administration; and
Graduation from an accredited college or university with a bachelor's degree in business management, business administration, public administration or other related degree; and/or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of the position, such as: Use computer and other office equipment effectively and efficiently.
Excellent interpersonal, verbal and written communication skills.
Basic filing and recordkeeping, mathematical concepts, spelling and grammar, inventory maintenance, and customer services principles.
Ability to train in individual and group settings.
Ability to effectively use computer software, specifically in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, etc.
Desired licenses and/or certifications associated with the assignment, such as: Certified Administrative Professional (CAP)
Notary Public (obtain within 6 months of hire)
May require possession of a valid driver's license by date of hire. New employees establishing resident status in the State of Oregon must obtain an Oregon driver's license within 30 days (ORS 807.020 (1)).
Requires completion of a background investigation to the satisfaction of the City.
PHYSICAL DEMANDS:
Positions in this class typically require: reaching, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, intense noises and travel.
To Apply: City of Medford employment application must be completed online via the City's website www.cityofmedford.org by 5:00 p.m. on Sunday, March 31, 2019. In order to be considered, please attach a resume and cover letter at the time you submit your application. The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and desire assistance in the application process, please contact the Human Resources Department by telephone: (541) 774-2010 or email: humanresources@cityofmedford.org.
Selection Process: Applications will be reviewed by the Public Works Department - Engineering Division. Candidates most closely meeting the City's needs will be referred for interview with final appointment by the City Manager. Selection procedures and time lines subject to change. Those selected must be able to provide proof of legal right to work in this country. Hiring will be subject to a favorable criminal history background investigation.
ADA/EOE
Vacancy expired!