Employee Expense Associate (Part-time)

The Employee Expense Associate is responsible for determining eligibility for expense reimbursement by utilizing in-depth knowledge of Company policies and guidelines.Your days will be filled with:Verifying proper coding of expenses. Verifying that proper documentation is included to support the expense (receipts with adequate detail, notes on attendees to meals, explanations of exceptions, etc.)Verifying approval of expense reports.Verifying timely submission of expenses.Following up on any errors, communicating with Manager and/or employee as neededFacilitating training sessions for employees regarding the expense reimbursement process (this includes one on one trainings with new hires as well as trainings of large groups)Working with accounting and in the Company ERP system to export expenses from the expense system and post them into employee vendors cards.Submitting (through payroll) expenses for reimbursement in a timely mannerWorking with accounting to update the back end of the expense system (and possibly the Company ERP system) for new employees, new accounts, changes in employee reporting structure, etc.Being an active participant in the transition of expense reporting systems.Working with various individuals to update the Company’s Travel and Expense Policy as needed (this individual will be expected to provide valuable insight as to common issues with the policy since he/she will review expense reports regularly).Pulling reports from the expense reporting system for various purposes (sustainability disclosures, information needed for tax reporting, reporting for managers, etc.)