Administrative Assistant I

Job Description

Under general direction, provides administrative support to the Plant including but not limited to processing invoices, payroll, and communicating monthly hours to the appropriate departments.

• Manage and distribute information in an administrative office environment
• Manage the office phone; Answer and reroute all phone calls that come through
• Maintain and organize all company documents and employee files
• Maintain and process vendor invoices ensuring accuracy & assists vendors with questions or problems as they arise, including all union benefit funds
• Process weekly and bi-weekly payroll hours in ADP E-Time for 100 employees and distribute paychecks
• Work closely with department managers to maintain employee overtime hours and PTO time being used
• Create and distribute all interoffice memos
• Audit weekly final managers’ payroll reports for departmental approval
• Reports all monthly hours worked to ESH and immediate managers
• Reports all DOT hours to Transportation, In-Service & Operation Manager
• Manages traffic violations for Metropolitan area
• Assist with dispatching and transportation
• Handles all cell phone related issues as well as in-house service beepers

Qualifications

• A high school diploma or GED

• Associates degree
• Two or more years of related experience
• HM126 certification
• Advanced skills and knowledge of Microsoft Word and Excel
• Working technical knowledge of 29CFR, 40CFR and other applicable regulations

• Must be able to regularly access and use general office equipment including phones, computers, copiers, etc.
• Must be able to work in a busy, often distracting work environment that is generally climate controlled.
• Must be able to lift up to 20 pounds unassisted on an occasional basis.
• Must be able to sit for long periods of time.
• Must be able to stand or walk for long periods of time.

Additional Information

We offer competitive benefits, includinghealth, dental and vision insurance, life insurance and disability plans, as well as Paid Time Off and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Contact Paige Waenke, HR Specialist at