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APS-3: Administrative Assistant-Business Management (SCA)DescriptionKBR executes a contract for the US Army to provide Maintenance and Logistics services for the Army’s Prepositioned Warstock set #3 (APS-3) located on the Charleston Naval Weapons Station.Position Description (per SCA Directory of Occupations):In addition to secretarial duties (01020 Secretary) (filing, taking phone calls, scheduling appointments, making travel arrangements etc.), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.01020 Secretary: This position provides principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.This position represents secretary level of responsibility 3 (LR-3).LR-3 uses greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following:a. Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval;b. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered;c. Read publications, regulations, and directives and take action or refer those that are important to the supervisor and staff;d. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directionsPosition Scope:This position is in the Business Management Department. This position works directly for the Business Manager. The Administrative Assistant can be expected to perform all of the typical duties per the SCA description above, and specifically will have responsibilities of:
Preparing, analyzing, and submitting department deliverables to include staffing reports, contract performance reports, contract required documents, production briefing slides, and formatted data on spreadsheets.
Preparing purchase order requests and supporting documentation.
Performs office management responsibilities to include maintaining visual management systems for the department manager
Maintaining schedules and calendars
Maintains and orders office supplies
Assists the manager and assistant manager with staffing actions, to include preparation of materials for interviews and preparation of documents for selections.
Assist in timekeeping
Other duties as assignedAdditional Job requirements:
Must obtain and maintain local base access
Must obtain and maintain Govt issued Common access card
May be required to meet Govt requirements to be deployable, to include obtaining a passport
Must be able to type 40 words per minuteQualificationsQualifications
High school diploma or equivalent, plus 2 years of college preferred towards applicable discipline
5 years’ experience in secretary or administrative assistant positions, or relevant and related positions
An equivalent combination of education, training, and experience may be considered
Attributes and skills sought:
Exhibits professional maturity. Must be trusted to handle sensitive employee information discreetly
Initiative, proactive and predictive thinking, strong work ethic, requiring minimal supervision
Detail oriented, strong follow-through, and ability to work with multiple deadlines.
Coordination, prioritization, organization, and office management skills.
Proficient in use of Microsoft Office products
Analytical ability and solid understanding of business administration practices.
Strong written and verbal communication skills
Ability to be adaptable and maintain professional relationships
AWRDS and Deltek experience a plus
Prior experience in maintenance or production related environments a plus.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.Job: Logistics AdministrationPrimary Location: US-US-SC-Goose CreekReq ID: 1085211
Vacancy expired!