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Job ResponsibilitiesCareers at DHEC: Work that makes a difference!Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, and Embracing ServicePROCESS INVOICES. Review, analyze and process a variety of disbursement invoices that must be processed within five days from receipt. Requires interpretation of Agency rules and regulations, Dept of Administration and Comptroller General policies, State Procurement code policies and procedures and SCEIS requirements. Responsible for contacting program areas for proper funding, receipting of invoices, or with any problems as needed to ensure accurate and timely processing of payments.PAYMENT ISSUE RESEARCH & RESOLUTION. Assist internal and external customers in oral and written inquiries regarding status of payments. Assist program staff in interpreting and implementing procedural changes as required. Handle Comptroller General error calls, vendor and program area calls.LARGE VENDOR CONTACT: Coordinate prompt and accurate payment of all incoming invoices and account problem resolution. Serve as the agency's Accounts Payable exclusive contact and liaison with an assigned large vendor.AP ADMINISTRATIVE DUTIES. Serve as primary or backup for these Accounts Payable duties, including:
TRAVEL CASH ADVANCES. Process travel cash advances and repayments and maintain spreadsheet.
DAILY VENDOR CHECKS. Organize and distribute daily contingent checks.
DAILY AP MAIL. Organize and distribute daily AP mail including incoming invoices and travel
reimbursements.OTHER DUTIES. As assigned and required by the Division Director and the Bureau's Management staff.Minimum and Additional RequirementsState Minimum Requirements: A high school diploma and professional experience in a related area such as accounting, auditing, finance or commercial lending.Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.Agency Additional Requirements: Three (3) years administrative or financial experience with financial-related documents, or an Associate Degree and two (2) years experience may be accepted.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.Preferred QualificationsStrong work ethic, initiative, and ability to process and troubleshoot a high volume of work efficiently, timely, and accurately.
State SCEIS (not SCEIS Central) experience or similar system to process invoices and travel claims.
Direct Purchasing Official's (DPO) certification or ability to obtain certification.
Possesses considerable knowledge of governmental accounting and bookkeeping practices and principles and be able to interpret and apply financial procedures and regulations.
Experience in MS Word, Excel and/or Approach.Additional CommentsDRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.Salary: $33,494.00 - $61,975.00 AnnuallyLocation: Richland County, SCJob Type: FTE - Full-TimeJob Number: 94304Closing: 9/1/2019 11:59 PM EasternClass Code: AD22Position Number: 61009164Normal Work Schedule: Monday - Friday (8:30 - 5:00)Pay Band: Band 5Hiring Range - Min.: $33,494.00Hiring Range - Max.: $36,000.00Opening Date: 08/23/2019EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Interviews for this position will be held at our office located at 301 Gervais Street, Columbia, SC 29201. Applications will be accepted until 11:59 p.m. on the stated closing date.Agency: State of South Carolina DHEC-CO/COSAddress: 2600 Bull Street Columbia, South Carolina, 29201Phone: 803-898-4443 803-898-1126
Vacancy expired!